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- Tasks: Manage and develop the Provincial Archives, ensuring excellent communication and organization.
- Company: Join the Society of the Sacred Heart, a community dedicated to education and social impact.
- Benefits: Gain experience in archival management and access professional development opportunities.
- Why this job: Perfect for history buffs who want to make a difference while preserving important materials.
- Qualifications: No specific qualifications required; passion for archives and research is key.
- Other info: Opportunity to work with volunteers and interns, enhancing teamwork skills.
The predicted salary is between 28800 - 43200 £ per year.
Job description – Provincial Archivist
Organisation: Society of the Sacred Heart
Area: Archives, Barat House, Digby Stuart College, University of Roehampton, London SW15 5PU
Reports to: Monthly to Executive Director and Quarterly to Provincial
Directly Responsible for: Researchers in the archive
Role Purpose:
To manage and develop the England -Wales Provincial Archives for the Society of the Sacred Heart. To provide excellent communications on matters relating to materials kept within the archives.
Responsibilities:
- Management and administration of the Society of the Sacred Heart (England-Wales Province) Archives
- Maintenance of an archive database (CALM) to recognised professional standards
Principal Duties:
- Updating and maintaining the digitised catalogue of the collections in the archive
- Receiving records, including in digital form and assorting, arranging and cataloguing these, comprised of a wide range of materials including but not limited to documents and photographs
- Using archive materials for in-reach work across the wider Society
- Keeping professional knowledge up to date, including regarding copyright and data protection legislation, through reading and by attending relevant conferences and courses
- Maintaining retention schedules in collaboration with Society archivists and central administration for all categories of archives in the Society
- Monitoring and controlling environmental conditions in archival storage areas
- Reviewing the organisation of the archive, making recommendations and implementing agreed actions
- Managing the selection and preservation of materials destined for the archive, ensuring that the collections remain up to date and accessible for the future
- Reviewing storage and conservation arrangements, making recommendations and implementing agreed actions
- Reviewing access arrangements and actioning these as appropriate
- Researching and responding to requests for information on historical matters reflected in the archive
- Researching and sourcing materials from the archive for use in educational displays, virtual exhibitions, talks or presentations for alumnae/i, students and staff of Society schools and RSCJ
- Maintaining and contributing material to the Province’s social media and website
- Managing the digitisation of existing records (e.g., photographs) to ensure their longevity and to make them accessible to those with legitimate access
- Developing policies and procedures governing all aspects of archive management, in accordance with best practice; communicating these and ensuring they are adhered to
- Interviewing and supervising volunteers, student interns and researchers in the archive
- Preparing a budget and managing all aspects of budget management accurately and efficiently
- Attending training sessions, workshops and professional conferences, in agreement with line manager, so as to keep up to date with best practice
- Maintaining accurate records of enquiries, accessions, researchers/visitors, timesheets, annual leave and all other matters relevant to the archives
- Undertaking any other duties as may reasonably be required
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Archivist employer: SOCIETY OF THE SACRED HEART CIO
Contact Detail:
SOCIETY OF THE SACRED HEART CIO Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archivist
✨Tip Number 1
Familiarize yourself with CALM, the archive database mentioned in the job description. Understanding how to navigate and manage this system will give you a significant advantage during the interview process.
✨Tip Number 2
Stay updated on current best practices in archive management and relevant legislation, such as copyright and data protection. This knowledge will not only help you in your role but also demonstrate your commitment to professional development.
✨Tip Number 3
Prepare examples of how you've successfully managed archival materials or projects in the past. Be ready to discuss specific challenges you faced and how you overcame them, as this will showcase your problem-solving skills.
✨Tip Number 4
Engage with the Society of the Sacred Heart's social media and website. Understanding their current initiatives and how they communicate with their audience can provide valuable insights for your application and potential contributions.
We think you need these skills to ace Archivist
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Provincial Archivist position. Understand the key responsibilities and required skills, such as managing an archive database and maintaining professional knowledge in copyright and data protection.
Tailor Your CV: Customize your CV to highlight relevant experience in archive management, digitization, and communication. Make sure to include specific examples of past work that align with the duties listed in the job description.
Craft a Compelling Cover Letter: Write a cover letter that not only expresses your enthusiasm for the role but also demonstrates your understanding of the Society of the Sacred Heart's mission. Mention how your skills and experiences make you a perfect fit for managing their archives.
Showcase Your Communication Skills: Since excellent communication is crucial for this role, ensure that your application reflects your ability to convey information clearly and effectively. Use concise language and structure your documents well to make a strong impression.
How to prepare for a job interview at SOCIETY OF THE SACRED HEART CIO
✨Show Your Passion for Archives
Make sure to express your enthusiasm for archival work and the importance of preserving history. Share any personal experiences or projects that highlight your dedication to the field.
✨Demonstrate Technical Proficiency
Be prepared to discuss your experience with archive databases, particularly CALM, and any other relevant software. Highlight your ability to maintain and update digital catalogues, as this is crucial for the role.
✨Understand Current Legislation
Familiarize yourself with copyright and data protection legislation related to archives. Be ready to discuss how you stay updated on these topics and how they impact your work.
✨Prepare for Scenario-Based Questions
Anticipate questions about how you would handle specific situations, such as managing volunteers or responding to research requests. Use examples from your past experiences to illustrate your problem-solving skills.
