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- Tasks: Support high-level governance and administration for the Director and Senior Leadership Team.
- Company: Join a mission-driven organization focused on social impact and inclusivity.
- Benefits: Enjoy hybrid work, 25+ days leave, training opportunities, and wellness support.
- Why this job: Be part of a dynamic team that values diversity and personal growth.
- Qualifications: Exceptional organizational skills and proactive problem-solving abilities required.
- Other info: We celebrate unique backgrounds and encourage diverse applicants to apply.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Administrator plays a pivotal role in providing high-level administrative and governance support to the Director of Finance & Resources, the Senior Leadership Team (SLT), the Board, and the CEO. This role is central to ensuring the smooth operation of the organisation by coordinating meetings, managing governance processes, and supporting strategic initiatives.
The Executive Administrator will facilitate Board and SLT meetings, including scheduling, preparing agendas, taking formal minutes, and ensuring timely follow-up on actions. They will also oversee compliance with health & safety regulations, support the organisation’s environmental strategy, and manage administrative processes across the wider organisation.
This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be a proactive problem-solver with excellent communication skills and a commitment to upholding the values and mission of the Social Interest Group.
Shift Pattern: 37.5 hours per week, Monday to Friday, 9:00 to 5:00. This role follows a hybrid working model, with 2 days required in the office., What are we looking for from an Executive Administrator?
Governance Support:
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Coordinate and service meetings, including Board, Committee, SLT, and Annual General Meetings.
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Maintain Board member records, registers, and minutes, ensuring compliance with legal requirements (e.g., Companies House, Charity Commission).
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Ensure accurate filing of governance documents, including seals, tenders, and gifts/hospitality registers.
Financial and Administrative Management:
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Demonstrate excellent numeracy and financial skills, supporting best practices in financial management.
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Maintain the Group’s Contract Register and support procurement processes.
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Manage the Administrative Support Officer to ensure the effective operation of the Head Office.
Environmental Strategy:
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Act as the Environmental Lead, overseeing the annual carbon audit process and liaising with auditors and internal departments.
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Manage the ESOS audit (mandatory government environmental audit) and embed efficient processes for data collection and reporting.
Strategic and Operational Support:
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Provide reflective and analytical support, summarising complex information and distilling key insights for decision-making.
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Support the Director of Finance & Resources in delivering the organisation’s mission and values.
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Promote a Psychologically Informed Environment (PIE) and uphold high standards of service provision.
Compliance and Best Practice:
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Ensure adherence to SIG policies, including Equality, Diversity, and Inclusion (EDI), data protection, and health & safety procedures.
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Lead by example in maintaining confidentiality and fostering a positive, productive work environment., We are an inclusive employer, committed to Equity, Diversity, and Inclusion (EDI). We value and celebrate the unique backgrounds, perspectives, and experiences of all our employees. We have a team of ambassadors who are staff volunteers and actively support us in fortifying our organisational value of Inclusivity. SIG actively encourages applications from individuals from a diverse range of backgrounds, particularly lived experience ; Naturally, we approach any emerging issues with empathy and sensitivity. As an organisation, we’re proud to mention that our staff Ambassadors career aspirations generally benefit from embracing this unique opportunity to develop their respective skill sets in spaces that exist outside of their daily roles.
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25 days (Full time equivalent) annual leave, increasing with the length of service
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Training and Development, including access to courses, upskilling, and progression plans
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Employee Assistance Programme, including counselling
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Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing
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Eligibility to register with Blue Light Discount Card
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Life Assurance Scheme
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Cycle-to-work scheme
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Annual Staff Awards
Executive Administrator employer: Social Interest Group
Contact Detail:
Social Interest Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Familiarize yourself with governance processes and best practices. Understanding how Board meetings are structured and the importance of compliance will give you an edge in demonstrating your capability to support the Director of Finance & Resources effectively.
✨Tip Number 2
Highlight your organizational skills by showcasing examples of how you've managed multiple priorities in a fast-paced environment. This role requires juggling various tasks, so being able to illustrate your experience in this area will be crucial.
✨Tip Number 3
Emphasize your communication skills, particularly in taking formal minutes and preparing agendas. Being able to convey complex information clearly and concisely is key to supporting the Senior Leadership Team and Board.
✨Tip Number 4
Show your commitment to the organization's values, especially around Equity, Diversity, and Inclusion (EDI). Providing examples of how you've promoted inclusivity in previous roles can set you apart as a candidate who aligns with our mission.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Administrator position. Understand the key responsibilities, such as governance support and financial management, to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in administrative roles, particularly those involving governance processes, meeting coordination, and compliance with regulations. Use specific examples to demonstrate your skills.
Showcase Organizational Skills: Given the importance of organizational skills in this role, provide examples of how you have successfully managed multiple priorities in a fast-paced environment. Mention any tools or methods you use to stay organized.
Commitment to Values: Express your commitment to the values and mission of the Social Interest Group in your application. Discuss how your personal values align with their focus on equity, diversity, and inclusion, and how you can contribute to fostering a positive work environment.
How to prepare for a job interview at Social Interest Group
✨Showcase Your Organizational Skills
As an Executive Administrator, exceptional organizational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Highlight any tools or methods you use to stay organized.
✨Demonstrate Governance Knowledge
Familiarize yourself with governance processes and compliance requirements relevant to the role. Be ready to explain how you would ensure accurate filing of governance documents and maintain Board member records, showcasing your attention to detail.
✨Communicate Effectively
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Prepare to discuss how you would facilitate meetings and take formal minutes, ensuring timely follow-up on actions.
✨Emphasize Problem-Solving Abilities
The role requires a proactive problem-solver. Think of examples where you've identified issues and implemented effective solutions. Be ready to discuss how you can support strategic initiatives and contribute to the organization's mission and values.
