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- Tasks: Support public services in Library Special Collections, assisting researchers and managing unique materials.
- Company: SOAS University of London is a leading institution for studying Asia, Africa, and the Middle East.
- Benefits: Enjoy 44 days of holiday, flexible working, and a generous pension scheme.
- Why this job: Gain hands-on experience in archives while contributing to meaningful cultural preservation.
- Qualifications: Recent SOAS graduates (2023-2025) with a passion for libraries and information management.
- Other info: Applications from underrepresented groups are especially encouraged.
The predicted salary is between 23500 - 32000 £ per year.
Job title: Special Collections Graduate Apprentice
Department: Library
Contract Type: Fixed term (24 months)
Grade: 4
Salary: £28,578.19per annum Inclusive ofLondon Weighting.
Location: Bloomsbury, London
Hours: 35 hours p/week (full time FTE) (Monday-Friday 9-5pm inclusive of 20% learning time)
SOAS University of London is the leading Higher Education institution in Europe specialising in the study of Asia, Africa and the Near and Middle East. SOAS University of London is positioned to play a leadingrole in reimagining higher education globally, with a new strategic plan in place as the basis for the renewal and revitalisation of the School which commits SOAS to both student responsiveness and research intensity. SOAS is moving towards a new model of international partnerships which is responsive to the transnational character of our global challenges.
About the Department:
SOAS Library attracts researchers from around the world and has holdings of 1.3 million volumes and an excellent selection of online resources to support the study of Asia, Africa and the Middle East. Special Collections is responsible for the management of the Library’s archive, manuscript, and rare book holdings. This includes acquiring, cataloguing, and preserving the collections. The Special Collections team also manages a service point providing access to the collections through the reading room and an enquiry service. Special Collections works closely with other teams in SOAS Library, including Collection Care, Digitisation Centre, SOAS Gallery, Access & Discovery and Reader Services, as well as colleagues across SOAS.
About the role:
This apprenticeship position is aimed at a recent SOAS graduate interested in pursuing a career in Archives, Libraries, or Information Management. The postholder will support public services within Library Special Collections, including supervising the reading room, assisting researchers, responding to enquiries, and facilitating access to rare and unique materials. They will also support the management and promotion of the library’s archives, manuscript, and rare books collections by undertaking processing and preservation tasks, and by preparing materials for exhibitions and outreach events.
As part of this 24-month trainee role, the postholder will be enrolled in the Level 3 Library, Information and Archive Services Assistant Apprenticeship with Westminster Adult Education Service. The apprenticeship combines structured off-the-job learning with practical experience in a professional library and archive setting, providing essential skills for a successful career in the sector.
Applicants should have completed their studies at SOAS within the past two years (2023–2025).
You can find further information on the key criteria for the role in the Job Description and Person Specification, along with a full list of duties and responsibilities, which can be found on the SOAS website.
What We Offer:
We are committed to providing a supportive and rewarding work environment. In addition to a competitive salary, we offer a comprehensive range of benefits designed to enhance your well-being and work-life balance:
- Generous Holiday Entitlement:Benefit from 44 days of holiday (30 days annual leave, plus bank holidays and 6 closure days over Christmas and Easter) to ensure ample time for rest and relaxation.
- Flexible Working Arrangements:We recognise the importance of flexibility and offer options to help you manage your professional and personal commitments effectively.
- Generous occupational pension scheme:To provide financial security for your future
- Learning and Development: We are dedicated to your professional growth and development and offer diverse learning and development opportunities to enhance your skills and advance your career.
- Health and Well-being Initiatives:Take advantage of our cycle to work scheme, eye tests, and season ticket loan to support your health and mobility.
- Enhanced Family Leave:We offer enhanced maternity, paternity & partner leave, and shared parental leave to support you during significant life events.
- Employee Assistance Programme:Access our confidential EAP for advice and support whenever needed.
- Discounted Gym Membership:Maintain your fitness with our discounted gym membership.
We would particularly welcome applications from candidates from working class, first generation Higher Education, Black, Asian, other minority ethnic and underrepresented groups from within the UK and beyond. All appointment decisions will be made on merit, following a fair and competitive process.
How to Apply:
Please complete the online application form and upload your CV and a supporting statement.
Closing date:17 August 2025
Interviews to be held: W/C 25 August 2025
Use of AI
While AI tools can be beneficial, we value the personal touch and authenticity in job applications. We encourage you to highlight your unique experience, knowledge, skills, and abilities, ensuring all information is accurate. Please use AI tools responsibly and with integrity throughout the application and selection process.
Further information
Successful candidates will need to demonstrate their eligibility to work in the UK or have limited leave to remain in the UK and associated right to work for the duration of their employment with SOAS, in accordance with the Immigration, Asylum and Nationality Act 2006.
We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.
If you have any questions or require any assistance with regard to the application process, please contact us via the HR Contact Form | SOAS
For information on how and why SOAS processes personal data about its job applicants, please read ourJob Applicant Notice.
We would particularly welcome applications from candidates from working class, first generation Higher Education, Black, Asian, other minority ethnic and underrepresented groups from within the UK and beyond. All appointment decisions will be made on merit, following a fair and competitive process.
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Special Collections Graduate Apprentice employer: SOAS University of London
Contact Detail:
SOAS University of London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Special Collections Graduate Apprentice
✨Tip Number 1
Familiarise yourself with the Special Collections at SOAS Library. Understanding their unique holdings and recent exhibitions can help you engage in meaningful conversations during interviews, showcasing your genuine interest in the role.
✨Tip Number 2
Network with current or former apprentices and staff at SOAS. They can provide valuable insights into the apprenticeship experience and may even offer tips on how to stand out as a candidate.
✨Tip Number 3
Attend events or workshops related to archives, libraries, or information management. This not only enhances your knowledge but also demonstrates your commitment to the field, which can be a great talking point in interviews.
✨Tip Number 4
Prepare questions about the role and the department for your interview. Asking insightful questions shows that you are proactive and genuinely interested in contributing to the team at SOAS.
We think you need these skills to ace Special Collections Graduate Apprentice
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Special Collections Graduate Apprentice position. Tailor your application to highlight how your skills and experiences align with these aspects.
Craft a Strong Supporting Statement: Your supporting statement is crucial. Use it to showcase your passion for archives, libraries, or information management. Include specific examples from your studies or experiences at SOAS that demonstrate your suitability for the role.
Highlight Relevant Skills: Make sure to emphasise any relevant skills you possess, such as research abilities, customer service experience, or familiarity with archival practices. This will help you stand out as a candidate who can contribute effectively to the Special Collections team.
Proofread Your Application: Before submitting, thoroughly proofread your CV and supporting statement. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at SOAS University of London
✨Know Your Collections
Familiarise yourself with the Special Collections at SOAS. Understand the types of materials they hold, such as archives, manuscripts, and rare books. This knowledge will help you demonstrate your genuine interest in the role and how you can contribute to their management and promotion.
✨Showcase Your Customer Service Skills
As the role involves assisting researchers and responding to enquiries, be prepared to discuss your experience in customer service. Highlight any relevant skills or experiences that showcase your ability to communicate effectively and provide support to users.
✨Demonstrate Your Passion for Libraries and Archives
Express your enthusiasm for a career in libraries, archives, or information management. Share any relevant projects or experiences from your time at SOAS that reflect your commitment to preserving and promoting access to unique materials.
✨Prepare Questions for the Interviewers
Have a few thoughtful questions ready to ask the interviewers about the role, the team, and the future of Special Collections at SOAS. This shows your engagement and interest in the position, as well as your proactive approach to understanding the organisation.