At a Glance
- Tasks: Support the delivery of academic timetables and examinations at SOAS University.
- Company: Join SOAS, Europe's leading institution for Asian, African, and Middle Eastern studies.
- Benefits: Enjoy 44 days holiday, flexible working, and a comprehensive pension scheme.
- Other info: Be part of a dynamic team focused on enhancing service delivery for students.
- Why this job: Make a real impact on student experiences while developing your administrative skills.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 35749 - 42207 € per year.
Department: Registry
Contract Type: 1 x Permanent & 1 x Fixed term to 31 January 2027
Grade: 6
Salary: £35,749.57 - £42,207 per annum inclusive of London Allowance
Location: Bloomsbury (hybrid role, with 3 days per week based on campus)
Hours: 35
SOAS University of London is the leading Higher Education institution in Europe specialising in the study of Asia, Africa and the Near and Middle East. SOAS University of London is positioned to play a leading role in reimagining higher education globally, with a new strategic plan in place as the basis for the renewal and revitalisation of the School which commits SOAS to both student responsiveness and research intensity.
About the Role
The Examinations and Timetabling Officer will provide essential administrative and operational support for the delivery of the University’s academic timetable, examinations schedule and room booking service. Working as part of the Examinations and Timetabling team within the Registry, the post-holder will support the coordination and preparation of examination periods, assist with the creation and maintenance of timetabling data, and ensure the accurate handling of room bookings and related information. The role involves supporting the annual examinations cycle, including data collection, timetable preparation, and operational delivery during live exam periods, as well as contributing to post-examination activities. The post-holder will work closely with academic departments, professional services, IT and other stakeholders to provide timely, accurate and responsive support.
The Examinations and Timetabling Officer will play a key role in maintaining high standards of data accuracy across systems, carrying out routine checks, and supporting the production of reports to inform service delivery. They will also contribute to a consistent, student-focused service by following established processes, assisting colleagues during peak periods, and identifying opportunities to improve working practices.
About the Department
Registry is bringing together timetabling, examinations and room bookings into a newly established team, made up of an Examinations and Timetabling Manager, a Timetabling Lead Officer, an Examinations Lead Officer, and two Officer roles. This structure aims to strengthen coordination, improve service delivery, and enhance the overall experience for students and staff.
What We Offer
- Generous Holiday Entitlement: Benefit from 44 days of holiday (30 days annual leave, plus bank holidays and 6 closure days over Christmas and Easter) to ensure ample time for rest and relaxation.
- Flexible Working Arrangements: We recognise the importance of flexibility and offer options to help you manage your professional and personal commitments effectively.
- Generous occupational pension scheme: To provide financial security for your future.
- Learning and Development: We are dedicated to your professional growth and development and offer diverse learning and development opportunities to enhance your skills and advance your career.
- Health and Well-being Initiatives: Take advantage of our cycle to work scheme, eye tests, and season ticket loan to support your health and mobility.
- Enhanced Family Leave: We offer enhanced maternity, paternity & partner leave, and shared parental leave to support you during significant life events.
- Employee Assistance Programme: Access our confidential EAP for advice and support whenever needed.
- Discounted Gym Membership: Maintain your fitness with our discounted gym membership.
We would particularly welcome applications from candidates from working class, first generation Higher Education, Black, Asian, other minority ethnic and underrepresented groups from within the UK and beyond. All appointment decisions will be made on merit, following a fair and competitive process.
Eligibility and Right to Work
Successful candidates will need to demonstrate their eligibility to work in the UK or have limited leave to remain in the UK and associated right to work for the duration of their employment with SOAS, in accordance with the Immigration, Asylum and Nationality Act 2006. We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.
Examinations and Timetabling Officer ( INTERNAL) in London employer: SOAS University of London
SOAS University of London is an exceptional employer, offering a vibrant work culture that prioritises employee well-being and professional development. With generous holiday entitlement, flexible working arrangements, and a commitment to diversity and inclusion, staff are supported in achieving a healthy work-life balance while contributing to a leading institution in higher education. The Bloomsbury location enhances the experience with access to a rich academic environment and numerous cultural opportunities.
StudySmarter Expert Advice🤫
We think this is how you could land Examinations and Timetabling Officer ( INTERNAL) in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at SOAS University of London on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by diving deep into the job description. We should be ready to discuss how our skills align with the responsibilities of the Examinations and Timetabling Officer. Tailoring our answers will make us stand out!
✨Tip Number 3
Practice makes perfect! Grab a mate and do some mock interviews. This will help us get comfortable with common questions and refine our responses, making us feel more confident when it’s showtime.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email expressing our appreciation for the opportunity can leave a lasting impression. Plus, it shows we’re keen and professional!
We think you need these skills to ace Examinations and Timetabling Officer ( INTERNAL) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the role of Examinations and Timetabling Officer. We want to see how you can contribute to our team at SOAS!
Showcase Relevant Experience:When detailing your previous roles, focus on any experience related to timetabling, examinations, or administrative support. We love seeing how you've handled similar responsibilities in the past!
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and achievements.
Apply Through Our Website:Don’t forget to submit your application via our official website! It’s the best way for us to receive your details and ensures you’re considered for the role.
How to prepare for a job interview at SOAS University of London
✨Know Your Timetabling Basics
Familiarise yourself with the fundamentals of timetabling and examinations. Understand how academic schedules are created and the importance of data accuracy. This will show your potential employer that you’re not just interested in the role, but that you also have a solid grasp of what it entails.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight your ability to coordinate with various stakeholders, as this is crucial for the Examinations and Timetabling Officer role.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills in real-time scenarios. Think about how you would handle conflicts in room bookings or last-minute changes to the exam schedule. Practising these scenarios can help you respond confidently during the interview.
✨Demonstrate a Student-Focused Mindset
Since the role involves supporting students, be prepared to discuss how you would ensure a positive experience for them. Share any relevant experiences where you prioritised customer service or improved processes for users, as this aligns with the university's commitment to student responsiveness.
