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- Tasks: Lead the development and delivery of the University’s central timetable using advanced timetabling systems.
- Company: SOAS University of London, a leading institution focused on global education.
- Benefits: Permanent role with hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Make a real impact on student experiences while working in a dynamic and supportive team.
- Qualifications: Strong technical skills and experience in data management and system coordination.
- Other info: Join a diverse team committed to continuous improvement and high-quality service delivery.
The predicted salary is between 40000 - 50000 £ per year.
Department: Registry
Contract Type: Permanent
Grade: 7
Location: Bloomsbury (hybrid role, with 3 days per week based on campus)
Hours: 35
SOAS University of London is the leading Higher Education institution in Europe specialising in the study of Asia, Africa and the Near and Middle East. SOAS University of London is positioned to play a leading role in reimagining higher education globally, with a new strategic plan in place as the basis for the renewal and revitalisation of the School which commits SOAS to both student responsiveness and research intensity. SOAS is moving towards a new model of international partnerships which is responsive to the transnational character of our global challenges.
About the Department
Registry is bringing together timetabling, examinations and room bookings into a newly established team, made up of an Examinations and Timetabling Manager, a Timetabling Lead Officer, an Examinations Lead Officer, and two Officer roles. This structure aims to strengthen coordination, improve service delivery, and enhance the overall experience for students and staff.
About the Role
The Timetabling Lead Officer will lead the development, maintenance and ongoing delivery of the University’s central timetable using the Scientia (TechnologyOne) timetabling system. Working as part of a newly established team in a fast‑paced environment, the post‑holder will deliver the full annual academic timetable, from data collection through to the allocation of individual student timetables and ongoing maintenance. This is a key role overseeing the day‑to‑day operation and continuous enhancement of the University’s timetable and associated systems, ensuring a high‑quality service for students and staff. The role requires strong technical expertise and the ability to work effectively with IT, system users and service teams, as well as producing operational reports to ensure the accuracy and quality of timetabling data. Working closely with the Timetabling and Examinations Manager and Officer(s), the role holder will maintain high standards, drive continuous improvement, and optimise the use of teaching space.
Key Responsibilities
- Develop, maintain and deliver the University’s central timetable using Scientia (TechnologyOne).
- Collect data and produce the full annual academic timetable.
- Allocate individual student timetables and conduct ongoing maintenance.
- Operate day‑to‑day timetable functions and continuously improve systems.
- Produce operational reports to ensure timetabling data accuracy and quality.
- Maintain high standards, drive continuous improvement, and optimise teaching space utilisation.
Successful candidates will need to demonstrate their eligibility to work in the UK or have limited leave to remain in the UK and the associated right to work for the duration of their employment with SOAS, in accordance with the Immigration, Asylum and Nationality Act 2006. We would particularly welcome applications from candidates from working class, first generation Higher Education, Black, Asian, other minority ethnic and under‑represented groups from within the UK and beyond. All appointment decisions will be made on merit, following a fair and competitive process.
Timetabling Lead Officer ( INTERNAL) in Camden Town employer: SOAS University of London
Contact Detail:
SOAS University of London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timetabling Lead Officer ( INTERNAL) in Camden Town
✨Tip Number 1
Network like a pro! Reach out to current or former employees at SOAS University of London on LinkedIn. A friendly chat can give you insider info about the role and the team, plus it shows your genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions related to timetabling and data management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Showcase your tech-savviness! Familiarise yourself with the Scientia (TechnologyOne) system if you can. Mentioning your knowledge of this tool during interviews will definitely set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the SOAS team.
We think you need these skills to ace Timetabling Lead Officer ( INTERNAL) in Camden Town
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with timetabling systems like Scientia. We want to see how your skills align with the role, so don’t hold back on showcasing relevant achievements!
Showcase Your Technical Skills: Since this role requires strong technical expertise, be sure to mention any IT skills or experience you have. We’re looking for someone who can work effectively with systems and data, so let us know what you’ve got!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out. Use bullet points if it helps to organise your thoughts!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at SOAS University of London
✨Know Your Timetabling Tech
Familiarise yourself with the Scientia (TechnologyOne) timetabling system before the interview. Understanding its features and functionalities will show your technical expertise and readiness to hit the ground running.
✨Showcase Your Data Skills
Be prepared to discuss your experience with data collection and report generation. Highlight specific examples where you've ensured data accuracy and quality, as this is crucial for the role.
✨Emphasise Team Collaboration
Since this role involves working closely with various teams, share examples of how you've successfully collaborated in a fast-paced environment. This will demonstrate your ability to work effectively with IT and service teams.
✨Continuous Improvement Mindset
Discuss your approach to driving continuous improvement in processes. Share any initiatives you've led or been part of that enhanced service delivery or optimised resource utilisation, as this aligns with the department's goals.