School Administrator

Snowflake School is a small, specialised school dedicated to providing high-quality education and support to students with special needs using the principles of Applied Behavioural Analysis. We are seeking to appoint an experienced School Administrator who is enthusiastic about improving the lives of pupils with Autism and their families and committed to learning and developing their own skills and abilities.

Job Purpose

To lead and manage the school’s administrative functions, ensuring smooth day-to-day operations and excellent service to pupils, families, staff, and visitors. The School Administrator plays a key role in upholding the values and ethos of Snowflake School, contributing to a positive, inclusive, and well-organised learning environment.

At Snowflake School, we believe that happy employees are successful employees. We’re committed to helping every team member grow and thrive. Just as no two snowflakes are identical, every pupil here is a unique and amazing individual with an abundance of potential — and our staff play a vital role in helping that potential shine.

Main Tasks and Responsibilities

• Pupils

• Be aware of and comply with all school policies and procedures including those relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Maintain accurate pupil records, emergency contact lists and attendance records.
• Update medical health care plans and EHCPs on OneDrive.
• Organise annual review dates, meetings, and paperwork.
• Ensure timely completion of school registers.
• Print and file end-of-term reports.
• Organise monthly and termly school newsletters.
• Coordinate vaccinations and flu boosters.

• Act as first point of contact for visitors, parents, and carers.
• Liaise with parents, therapists, and staff.
• Communicate regarding attendance, events, permissions, and term dates.
• Post homework, letters, and reports.
• Type correspondence and maintain parent records.

• Provide administrative support including correspondence, appointments, filing, and photocopying, including reports to external agencies and other professionals.
• Order and track resources including uniforms.
• Maintain staff emergency contact details and absence records.
• Support SLG and site administrators to ensure smooth office operations.
• Chase references for new staff and update recruitment planner.
• Organise staff events, birthdays, and training purchases.
• Maintain staff details on Earwig, Inventry, and MyConcern.
• Update email groups and printer codes.

• Meet and greet visitors, manage sign-in/out procedures in line with our safeguarding policy.
• Represent the school positively via phone, email, and in person as the ‘face’ of the school.
• Support liaison with external professionals and stakeholders.

• Maintain a clean and efficient admin office.
• Receive deliveries.
• Build positive relationships with pupils and staff.
• Uphold safeguarding, confidentiality, and data protection policies.

Please note: This list is illustrative of the general nature and level of responsibility of the role. The post holder may be required to carry out other duties appropriate to the level of the role.

The School reserves the right to close the vacancy earlier than the published end date should it receive sufficient applications to warrant earlier shortlisting.

Safeguarding & Equal Opportunities

Snowflake School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.