At a Glance
- Tasks: Support office operations, manage supplies, and assist with onboarding new team members.
- Company: Join Linxon, a leader in sustainable energy solutions and innovative projects.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Flexible work across locations with a focus on teamwork and support.
- Why this job: Be part of a collaborative team and make a real impact on office efficiency.
- Qualifications: 2+ years in admin roles, strong organisational skills, and excellent IT literacy.
The predicted salary is between 32330 - 39514 £ per year.
- Job
- Description
- Job
- Title: Office
- Assistant
We are looking to secure the services of an experienced and motivated Office Assistant to support the smooth and efficient operation of our Linxon UK offices.
This role is essential in enabling our teams to work effectively by providing high-quality administrative, onboarding, and office coordination support.
You will be part of the Linxon Business Support function, working closely with the Office Manager and wider UK team.
As our Office Assistant, you will thrive in a fast-paced environment, managing multiple activities simultaneously, and contributing to the overall employee experience across our UK locations.
In this role, you will be responsible for ensuring the office operates efficiently, supporting new starters, managing supplies, and serving as a key point of contact for day-to-day office requirements.
What will you do?
- Administrative & Office Coordination
- Act as the central point of contact for team queries, redirecting as required.
- Ensure the Linxon offices operate smoothly and efficiently.
- Manage office supplies, stock levels, business cards, branding items, and sundry materials.
- Manage post, deliveries, and outgoing mail.
- Maintain accurate records including asset registers (IT equipment and mobiles).
- Onboarding & Offboarding
- Support the full onboarding process for new starters, including laptop/IT setup, equipment allocation, email list updates, leave management updates, and drafting announcements.
- Deliver office and workplace inductions.
- Manage offboarding including retrieval of equipment, updating systems, and cancelling company credit cards.
- Business Support Activities
- Coordinate meeting room bookings and act as local point of contact for the UK offices.
- Maintain competency databases and collate DBS / Right to Work documentation.
- Provide administrative support as required to the Office Manager and wider Linxon teams.
- Support with project administration where needed.
Experience Required
- Minimum 2 years’ experience in a similar administrative or office-support role.
- Strong organisational, communication, and time-management skills.
- Excellent IT literacy (including MS Office; Oracle experience preferred).
- Ability to work independently, manage workload and prioritise effectively.
- Strong attention to detail and ability to multitask.
- Competencies / Skills Required
- Excellent interpersonal skills.
- Strong verbal and written communication.
- Problem-solving and critical thinking.
- Ability to learn new systems quickly.
- High degree of accuracy and attention to detail.
- Customer-service mindset.
- Other Position-Specific Characteristics
- Can-do attitude and willingness to support a wide range of tasks.
- Ability to build strong internal relationships.
- Flexible and adaptable.
- Able to work across two office locations if required.
- Formal Education and Training
Business administration qualification or equivalent experience.
About Linxon
Shaping energy solutions to empower sustainable connectivity.
We combine Hitachi Energy's deep technological knowledge with Atkins Réalis's project-management expertise to create a company dedicated to substations - we are Linxon.
Our vision is to deliver world-class turnkey substation projects using leading-edge technologies while maintaining the highest standards of safety, quality, and collaboration.
Building the infrastructure to power the world - we are Linxon!
At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
Linxon is a joint venture company set up by Atkins Réalis and Hitachi Energy to deliver turnkey electrical AC substation projects.
At Linxon, we are the experts for substations related to renewable and conventional power generation, power transmission and transportation solutions.
Our responsibility includes project design, engineering, procurement, construction, management and finally commissioning.
Our team combines project management expertise and industry leading technology to create a true partner for reliable, sustainable energy solutions.
- Worker Type
- Employee
- Job Type
- Regular
- #J-18808-Ljbffr
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