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- Tasks: Manage reception duties, assist with admin tasks, and support the management team.
- Company: Join Smurfit Westrock, a leader in sustainable packaging solutions.
- Benefits: Enjoy a competitive salary, comprehensive training, and a supportive corporate culture.
- Why this job: Be part of a dynamic team focused on innovation and sustainability while developing your skills.
- Qualifications: Looking for team players with strong communication skills and IT proficiency.
- Other info: This is an entry-level, full-time position with opportunities for growth.
The predicted salary is between 24000 - 36000 £ per year.
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Description & Requirements
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
The opportunity: In your role as Receptionist and Administration Assistant you will be responsible for full reception desk duties, which includes answering calls, greeting visitors, along with assisting the management team with ad-hoc administration duties such as filing, raising purchase orders, booking travel, organizing meetings and carrying out inductions.
How You Will Impact Smurfit Westrock
- Ensure that telephones are answered promptly and that accurate information is passed to the appropriate recipient in a timely manner.
- Regularly check email inboxes to deal with emails and forward to the relevant recipient where necessary.
- Welcome visitors in line with the company sign-in procedures and ensuring inductions are carried out.
- Coordinate and maintain the Access Controls system for the site – Issuing visitor passes, updating employee access levels and completing regular audits to ensure correct levels of access are applied.
- Manage incoming and outgoing post ensuring prompt despatch and delivery where required.
- Maintain tidiness and housekeeping of the reception, post areas and shared office areas.
- Checking, date stamping and initial all incoming documents prior to forwarding on to the relevant recipient.
- Maintain sufficient stock levels of stationary, refreshments, health and safety and cleaning products, ordering supplies as required by the company.
- Updating employee notice boards with important information from management and HR.
- Raising purchase orders and booking travel as and when requested.
- Process delivery notes and amend orders where required.
- Delivering highly confidential messages to Management and HR, such as absence information.
- Accurately file and maintain company documents in compliance with General Data Protection Regulations (GDPR)
- Provide ad-hoc administration assistance to the management and HR where required.
- Supporting HR with confidential admin where required such as printing, posting letters, scanning documents and relaying messages between HR/employees when HR are off site.
- Engagement champion for the site e.g. Make A Difference, CSR
- Support management with Time and Attendance admin and training.
What You Need To Succeed
- Team player
- Exceptional communication
- Attention to detail
- Fully competent with IT systems – Microsoft Office 365, Teams, Word, Outlook etc.
- High level of confidentiality
- Punctuality
- Ability to work on own initiative, work under pressure and prioritise.
What We Offer
- Corporate culture based on loyalty, integrity and respect
- An attractive salary reflecting skills, competencies and potential
- Comprehensive training with numerous learning and development opportunities
- A career with a global packaging company where sustainability, safety and inclusion are business drivers and foundational elements of the daily work.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative
- Industries
- Packaging and Containers Manufacturing
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Receptionist / Admin Assistant employer: Smurfit Westrock plc
Contact Detail:
Smurfit Westrock plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Admin Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values of Smurfit Westrock. Understanding their commitment to sustainability and integrity will help you align your responses during interviews and show that you're a good fit for their team.
✨Tip Number 2
Practice your communication skills, as this role requires exceptional verbal and written abilities. Consider role-playing common receptionist scenarios with a friend to build confidence in handling calls and greeting visitors.
✨Tip Number 3
Brush up on your IT skills, particularly with Microsoft Office 365 applications. Being proficient in these tools will not only help you perform well in the role but also impress your potential employers during the interview process.
✨Tip Number 4
Demonstrate your attention to detail by preparing questions about the role and the company. This shows your genuine interest and helps you stand out as a candidate who is proactive and engaged.
We think you need these skills to ace Receptionist / Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Receptionist/Admin Assistant role. Emphasise your communication skills, attention to detail, and proficiency in Microsoft Office 365.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as managing incoming calls and maintaining office supplies, to demonstrate your understanding of the position.
Highlight Relevant Experience: In your application, include any previous roles that involved reception or administrative tasks. Use examples to illustrate how you successfully managed similar responsibilities, such as coordinating meetings or handling confidential information.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Smurfit Westrock plc
✨Showcase Your Communication Skills
As a Receptionist/Admin Assistant, exceptional communication is key. During the interview, demonstrate your ability to articulate clearly and listen actively. Practice common interview questions with a friend to refine your responses.
✨Highlight Your Attention to Detail
This role requires a keen eye for detail, especially when managing documents and communications. Be prepared to discuss specific examples from your past experiences where your attention to detail made a difference.
✨Familiarise Yourself with IT Systems
Since the job involves using Microsoft Office 365 and other IT systems, brush up on these tools before the interview. You might be asked about your proficiency, so be ready to share how you've used these applications in previous roles.
✨Demonstrate Your Ability to Work Under Pressure
The role may involve multitasking and handling various responsibilities simultaneously. Prepare to discuss situations where you successfully managed multiple tasks or worked under tight deadlines, showcasing your ability to prioritise effectively.
