Executive Office Administration

Executive Office Administrator – Temporary

Location

St Albans

Hours

Full-time

Contract

Temporary until December 2026

About the Role

SMT Recruitment are currently recruiting for an

Executive Office Administrator to provide administrative support within a busy Executive Office in St Albans on a temporary basis until December.

This is a varied administrative role supporting the smooth running of the Executive Office.

You will assist with meeting coordination, maintaining accurate records, preparing documentation, monitoring shared inboxes and tracking outstanding actions.

Key Responsibilities

• Providing general administrative support to the Executive Office and wider administration team.
• Organising meetings, including room bookings, invitations, hospitality and technology requirements.
• Preparing, formatting and distributing agendas, reports, meeting papers and other documentation.
• Monitoring shared inboxes, responding to routine enquiries and directing queries to the appropriate colleague.
• Maintaining accurate electronic filing systems, records and databases.
• Handling confidential information appropriately and in line with GDPR requirements.
• Maintaining action logs and trackers, following up on outstanding actions and providing updates where required.
• Supporting committee, governance and executive meetings, including preparing and distributing relevant paperwork.
• Liaising with internal and external stakeholders regarding meetings and administrative arrangements.
• Supporting events, open days and other projects with administration and coordination.
• Providing general administrative support to the wider team as required.

About You

The successful candidate will have previous experience working in an administrative or office-based role and will be highly organised, reliable and detail-oriented.

You will need to be confident managing a varied workload, working to deadlines and communicating with a range of internal and external contacts.

Experience arranging meetings and maintaining records is essential, along with good knowledge of

Microsoft 365, including Outlook, Word, Excel, Power Point and Teams .

Experience supporting senior managers, working within an education or public-sector environment, or dealing with governance and committee administration would be advantageous but is not essential.

• Key Skills & Experience
• Previous administrative or office-based experience.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Confident using Microsoft 365 applications.
• Experience organising meetings and maintaining records.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional and approachable manner.
• Ability to handle confidential information.
• Able to work independently as well as part of a team.
• Reliable, flexible and adaptable.

This is a temporary opportunity until December 2026 and would suit an experienced administrator who is available for a temporary assignment and can provide professional support within a busy Executive Office.

Thank you for your interest in this vacancy, advertised by SMT Recruitment (Smart10 Ltd), acting as an employment agency/business.

Your application will be considered alongside others, and we will contact you within three working days if you are shortlisted.

SMT Recruitment is a multi-award-winning specialist recruitment consultancy providing temporary, contract, and permanent recruitment solutions across selected business sectors.

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