At a Glance
- Tasks: Manage the Order to Delivery process and support the Used Equipment Department.
- Company: Join a leading distribution company with a rich heritage and international presence.
- Benefits: Competitive salary, health support, career development, and a supportive team environment.
- Other info: Opportunities for growth in a caring, daring, and sharing workplace culture.
- Why this job: Be part of a dynamic team making a real impact in the machinery industry.
- Qualifications: Strong organisational skills, excellent communication, and a proactive attitude required.
The predicted salary is between 30000 - 40000 £ per year.
SMT is a leading full‑service distribution company specialising in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in the US.
Location: Bruntingthorpe
Contract: Full Time, 12 Month Fixed Term Contract (Maternity Cover)
Salary: Competitive; Depending on Experience
About The Role
We are looking for a UED Administrator to be based at our Bruntingthorpe depot. This role plays a key part in supporting the Used Equipment Department (UED), managing the end‑to‑end Order to Delivery process, and ensuring smooth administrative operations, accurate inventory management, and a high standard of service delivery across all equipment sales activities.
Responsibilities
- Managing the full Order to Delivery process, from order entry and specification checks through to invoicing, delivery, and finalisation of documentation
- Supporting process management and quality control, ensuring consistency across the end‑to‑end sales cycle
- Acting as the primary interface between Sales Administration and the workshop, resolving queries and supporting process improvements
- Maintaining accurate data within the Dealer Management System (DMS), ensuring system integrity and reliability
- Working closely with ASMs and UED Sales to manage machine reservations, inventory, and pre‑order requirements
- Liaising with suppliers and raising purchase orders, as well as coordinating with external finance providers to ensure timely and accurate invoicing and payment
- Producing residual value (RV) and GBB quotes, supporting regional sales teams within agreed timeframes
- Supporting End of Life (EOL) management and stakeholder reviews, working with internal teams to manage asset lifecycle processes
- Producing and maintaining internal and external stock reports, including website updates and Mascus listings
- Delivering ad hoc reporting, project work, and process improvements, proactively identifying and resolving issues
- Providing cross‑functional support across the department and contributing to sales meetings when required
- Ensuring compliance with health, safety, quality, and environmental standards at all times
About You
- Strong organisational skills with the ability to multi‑task and prioritise effectively
- Excellent communication and relationship‑building skills with both internal and external stakeholders
- A proactive, can‑do attitude with the ability to identify improvements and solve problems
- Strong numeracy and analytical skills, with attention to detail when working with data and reports
- Good IT literacy, particularly in Microsoft Office, and confidence learning new systems such as DMS
- Ability to work accurately under pressure, both independently and as part of a team
- Understanding of the Volvo CE product range (or willingness to learn) would be advantageous
Why join us?
Alongside a competitive salary, we offer a wide range of benefits designed to support your health, wellbeing, finances and career development. You will be part of a supportive team environment with opportunities to grow and develop your skills.
Our Values
Our way of working as a professional community can be best described as Caring, Daring and Sharing. Caring because we are service‑minded, and we always like to go the extra mile for our customers and give our people the attention and care they deserve. Daring because we are innovative in our business, constantly looking for smart improvement. And finally Sharing because we realise we’re doing this together; with our clients, with a great team of skilled specialists, excellent manufacturers and reliable suppliers. These values create an engaging environment for passionate people who like to work in a place with purpose.
UED Administrator employer: SMT GB
At SMT, we pride ourselves on being an excellent employer, offering a dynamic and supportive work environment at our Bruntingthorpe depot. As a UED Administrator, you will benefit from a competitive salary and a comprehensive range of benefits that promote your health, wellbeing, and career development. Our culture is built on the values of Caring, Daring, and Sharing, fostering collaboration and innovation while providing ample opportunities for personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land UED Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their focus on service and innovation, and think about how your skills align with their mission. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and proactive attitude, which are key for the UED Administrator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team at SMT.
We think you need these skills to ace UED Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the UED Administrator role. Highlight your organisational skills and any relevant experience in managing processes or working with inventory. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your proactive attitude aligns with our values of Caring, Daring, and Sharing. Let us know what excites you about joining our team!
Show Off Your Skills:Don’t forget to showcase your IT literacy and analytical skills in your application. Mention any experience with systems like DMS or similar software, as we love candidates who are tech-savvy and ready to learn new tools!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at SMT GB
✨Know the Order to Delivery Process
Familiarise yourself with the end-to-end Order to Delivery process. Be ready to discuss how you would manage order entry, invoicing, and delivery. Showing that you understand this workflow will demonstrate your readiness for the UED Administrator role.
✨Highlight Your Organisational Skills
Prepare examples that showcase your strong organisational skills and ability to multi-task. Think of situations where you successfully prioritised tasks under pressure, as this is crucial for managing inventory and supporting sales activities.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various stakeholders, being able to communicate effectively will be key. Consider preparing a few questions to ask during the interview to show your engagement.
✨Show Your Proactive Attitude
Be ready to discuss instances where you identified improvements or solved problems in previous roles. This proactive mindset aligns well with the company's values of innovation and teamwork, making you a strong candidate for the position.
