Office Coordinator

At SMS Mining Services, we’re looking for an organized, proactive and highly capable Office Coordinator to become the heartbeat of our head office operations. Reporting to the General Manager – People & Culture, you’ll play a critical role in ensuring the smooth day‑to‑day running of our workplace while providing high-quality administrative and operational support across the business. No two days are the same, making this an excellent opportunity for someone who enjoys variety, autonomy and being at the centre of a busy team. This is a diverse and fast‑paced position suited to someone who thrives on organisation, enjoys solving problems and takes pride in creating an efficient, professional and welcoming environment for employees and visitors alike.

Your responsibilities will include:

• Managing the reception, answering incoming calls and directing enquiries to the appropriate teams
• Coordinating the day‑to‑day operations of our corporate office
• Processing fortnightly and monthly timesheets for site and workshop-based employees
• Maintaining and monitoring the Components Register for our Maintenance division
• Managing office facilities, equipment, contractors and service providers
• Procuring and managing office supplies and resources
• Coordinating meetings, travel arrangements and company events
• Providing administrative support for workplace health, safety and compliance activities
• Assisting various departments with general administration and business support
• Acting as the go‑to person for office‑related enquiries and coordination

You’re a motivated and detail-oriented professional who enjoys bringing structure and organisation to a busy environment. You have a strong customer service mindset, exceptional attention to detail and the ability to manage competing priorities with confidence.

You’ll bring:

• Previous experience in an Office Coordinator, Office Administrator or similar role
• Excellent organisational skills and the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills
• A proactive approach and willingness to take ownership
• Excellent attention to detail and problem‑solving abilities
• Intermediate to advanced skills across the Microsoft Office Suite
• High levels of professionalism, discretion and confidentiality
• The ability to build positive working relationships across all levels of the business

At SMS Mining Services, our people are at the heart of everything we do. As a proudly WA‑owned business, we’ve built a strong reputation in the mining industry through our commitment to safety, teamwork, accountability and continuous improvement. When you join SMS, you’ll become part of a supportive and collaborative team where your contribution is recognised and valued.

A varied and rewarding role with exposure across multiple business functions

Supportive leaders and an inclusive team culture

Opportunities to develop your skills and broaden your career experience

Regular team events, BBQs, coffee vans and food trucks

Free on‑site parking

Long‑term career opportunities within a growing and successful organisation

If you’re an organized professional who enjoys making a difference behind the scenes and keeping things running seamlessly, we’d love to hear from you. Apply now and become part of the SMS Mining Services team.

Applicants must be Australian Citizens or hold Permanent Residency. SMS Mining Services is an Equal Opportunity Employer. We encourage applications from First Nations peoples, women and candidates from diverse backgrounds.