At a Glance
- Tasks: Coordinate shipments and manage shipping documentation in a fast-paced environment.
- Company: Join a global leader in supply chain management with a focus on inclusivity.
- Benefits: Flexible benefits, career growth opportunities, and a supportive work culture.
- Other info: Dynamic team environment with excellent training and development prospects.
- Why this job: Be a key player in global operations and enhance your organisational skills.
- Qualifications: Experience in shipping administration and strong communication skills required.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a proactive and detail-oriented Shipping Administrator to join our Supply Chain team on a 12-month fixed term contract. This is a fantastic opportunity to play a key role in ensuring the smooth movement of goods across our global operations.
The Role
As a Shipping Administrator, you will be part of a small, collaborative team responsible for coordinating the shipment of import and export orders. You’ll manage shipping documentation, liaise with transport providers, and act as a key point of contact for delivery queries. This is a fast-paced role where organisation, communication, and the ability to problem-solve are essential.
Key Responsibilities
- Act as the first point of contact for customer delivery queries
- Arrange import and export shipments via air and road
- Prepare and process customs documentation, including export licence-controlled goods
- Provide customs clearance instructions for UK imports
- Track shipments and proactively resolve delays
- Coordinate freight suppliers and optimise shipping routes for cost efficiency
- Prepare dispatch paperwork and maintain accurate records
- Support the team with general administrative tasks, including scanning and archiving
We’re looking for someone who is confident, organised, and thrives in a busy environment. You will bring:
- Previous experience in import/export or shipping administration
- Strong communication skills and confidence dealing with customers and suppliers
- The ability to manage multiple priorities and work to deadlines
- Excellent attention to detail and a proactive approach
Skills & Experience
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience using courier portals (e.g. FedEx, DHL, UPS, TNT)
- Knowledge of customs processes and documentation
- SAP experience is desirable but not essential
What You’ll Bring
- A self-motivated and adaptable approach
- Strong problem-solving skills and ability to work on your own initiative
- A team-focused mindset with the ability to collaborate across functions
Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective. We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.
Shipping Administrator - Fixed Term Contract in Hemel Hempstead employer: Smiths Group
Join our dynamic team in Hemel Hempstead as a Shipping Administrator, where you'll thrive in a collaborative and inclusive environment that prioritises your professional growth. We offer comprehensive training, flexible benefits tailored to your lifestyle, and a strong commitment to employee wellbeing, ensuring you feel valued and supported in your role. With a focus on diversity and equality, we celebrate unique perspectives that contribute to our success in global operations.
StudySmarter Expert Advice🤫
We think this is how you could land Shipping Administrator - Fixed Term Contract in Hemel Hempstead
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and supply chain industry on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions related to shipping administration. Think about your past experiences and how they relate to the role. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your skills! If you’ve got experience with customs documentation or courier portals, be ready to discuss these in detail. Highlighting your relevant skills can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Shipping Administrator - Fixed Term Contract in Hemel Hempstead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in shipping administration and any relevant skills. We want to see how your background aligns with the role, so don’t be shy about showcasing your import/export knowledge!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Shipping Administrator role. Share specific examples of your problem-solving skills and how you thrive in fast-paced environments.
Show Off Your Communication Skills:Since this role involves liaising with customers and suppliers, make sure your application reflects your strong communication abilities. We love candidates who can convey their thoughts clearly and confidently!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Smiths Group
✨Know Your Shipping Basics
Brush up on your knowledge of import/export processes and shipping documentation. Being able to discuss customs clearance and the specifics of air and road shipments will show that you’re not just familiar with the role, but genuinely interested in it.
✨Show Off Your Communication Skills
Since this role involves liaising with customers and suppliers, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially when resolving delivery queries or coordinating with transport providers.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you manage multiple priorities and deadlines. Share specific strategies you use to stay organised, like using tools or methods for tracking shipments and maintaining accurate records.
✨Problem-Solving Scenarios
Think of a few scenarios where you had to solve a problem quickly, especially in a shipping context. Be prepared to explain your thought process and how you arrived at a solution, as this will highlight your proactive approach and ability to think on your feet.
