Apprentice HR Administrator in London

We have a fantastic opportunity for a Level 5 HR Apprentice to join the HR Operations Team reporting to the People Partners, Team Lead. As an HR Apprentice you will be learning the theory behind core areas of HR while working towards The People Professional CIPD Level 5 Apprenticeship standard (which should take approx. 24 months to complete). The apprenticeship will enable you to learn how HR supports an organisation and the culture of the business, while developing a deep understanding of how your role supports colleagues and our business goals.

You will also be supporting with administrative support to help coordinate a wide variety of HR activities, full training will be provided for you to learn about our whole lifecycle of activities related to company vehicles, employee benefit schemes, and administrative processes. You will also be given time to work toward your Level 5 CIPD Associate Diploma in People Management with our training provider BPP. The learning for this apprenticeship will be via online webinars and coaching and training in soft skills from our Early Careers team and the opportunity to join our internal Apprentice Steering Group: NextGen.

This role is based from our John Crane site within Slough working Monday to Friday normal office hours. This position will require regular travel to the Smiths Group site at London Blackfriars.

Fleet Administration:

• Process company car orders: liaise with employees, Finance, Payroll, and HMRC.
• Manage rental bookings for new hires including license checks and delivery coordination.
• Administer fuel card requests and maintain accurate records.
• Update and maintain MOT, toll, and vehicle databases.
• Manage P46 tax form preparation and submission.
• Administer EV Salary Scheme orders and documentation.
• Track and process company car fines, ensuring correct payroll deductions.

Employee Benefits Administration:

• Enrol employees into AXA, BUPA, LAYA (Ireland), Simply Health, Specsavers Eye Care, Childcare Vouchers, Cycle to Work, and Hapi Benefits, Pension and Charitable schemes.
• Maintain up-to-date Excel trackers for payroll deductions and benefits reporting.
• Coordinate yearly renewals and application collection for benefit schemes.
• Liaise with Finance to ensure timely invoice payments and reconciliations.

Offboarding Process Management:

• Support the HR team in managing employee offboarding, including processing leaver documentation.
• Ensure timely coordination with payroll to finalise final payments.

Charitable Scheme Administration:

• Manage the enrolment process for employees joining the company's charitable giving scheme.

Pension Scheme Support:

• Support employees with general pension-related queries.

Leave & Absence Tracking:

• Monitor and maintain records of long-term sickness absences, maternity, paternity, and shared parental leave.
• Ensure relevant documents are submitted and in place, and update HR systems accordingly.

General HR Support:

• Send relevant communications to Payroll, and HR teams.
• Handle ad hoc HR administrative requests and support process improvements.
• Maintain compliance with internal procedures and external regulatory requirements.