Executive Assistant & Office Support

Job Description

We are seeking a highly organized, professional and proactive Executive Assistant & Office Support professional to join our London office in Chancery Lane.

This is a varied role combining executive support, office coordination and front‑of‑house responsibilities, ensuring our senior leaders are effectively supported while maintaining a professional, welcoming and efficient office environment.

The successful candidate will be a confident communicator with excellent organisational skills, capable of managing multiple priorities while delivering exceptional service to stakeholders at all levels.

Why Join Us?

This is an excellent opportunity to join a dynamic organisation where you will play a key role in supporting senior leadership and ensuring a positive workplace experience for employees, visitors and stakeholders.

You will enjoy a varied role with exposure across executive support, office management and business operations, making a real impact on the success of the organisation.

What you will be doing

• Provide comprehensive executive assistant support to senior leaders.
• Manage complex diaries, scheduling, travel arrangements and correspondence.
• Prepare presentations, reports, meeting packs and other business documentation.
• Coordinate meetings, including agenda preparation, minute taking and action tracking.
• Facilitate effective communication and collaboration across leadership teams.
• Anticipate executive needs and proactively resolve challenges.

Office Management

• Support the day‑to‑day running of the office, ensuring a safe, organised and productive workplace.
• Coordinate office supplies, equipment and meeting room readiness.
• Liaise with facilities teams, building management and external vendors to resolve issues efficiently.
• Assist with health and safety processes, office compliance activities and workplace standards.
• Identify opportunities to improve office systems, processes and employee experience.

Reception & Front‑of‑House

• Act as the first point of contact for visitors, clients and business partners.
• Deliver a professional, friendly and welcoming reception experience.
• Manage incoming calls, post and deliveries.
• Maintain reception and communal areas to a high professional standard.
• Support onboarding activities and assist new starters as required.

Qualifications

You will be a highly organized individual who thrives in a fast‑paced environment and enjoys supporting both people and operations.

What You’ll Bring

• A positive, can‑do attitude and strong customer service mindset.
• Exceptional planning and organisational capability.
• The ability to work independently while collaborating effectively across teams.
• Professionalism, discretion and sound judgement.
• A proactive approach to identifying and resolving issues before they arise.
• Previous experience in an Executive Assistant, Office Manager, Administrative Assistant or similar support role.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams.
• Excellent organisational skills with strong attention to detail.
• Ability to manage competing priorities and work effectively under pressure.
• Strong written and verbal communication skills.
• Professional and confident stakeholder management skills.
• Excellent problem‑solving abilities and a proactive approach.
• Experience in office facilities coordination and vendor management.
• Knowledge of health and safety requirements within an office environment.
• Experience supporting senior leaders or executive teams.

Additional Information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of colour, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Detection, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website.