Accounts Payable Assistant in Preston

The purpose of this role profile is to focus attention on the most important aspects of this role. The Accounts Payable Assistant is responsible for processing a high volume of purchase invoices for the Group, including:

• Reconciling delivery notes to invoices and purchase orders ensuring quantities and prices are accurate and investigating any queries promptly.
• Ensuring that all invoices have been authorised and entered onto the accounting system accurately and in a timely manner.
• Responsible for credit card and expense card reconciliations ensuring Company policies are always adhered to.
• Monthly reconciliation of supplier statements and investigating any discrepancies.
• Preparation of the monthly payment run ensuring all invoices are paid in line with the Company payment terms.

A clear understanding of the Company’s business objectives and Code of Conduct is paramount. You must be committed to the expansion and success of the business, being aware of who our customers are and why they matter; acknowledging the importance of retaining customers and engaging potential customers.

Person Specification

• Confident and self-aware with the ability to communicate professionally.
• Able to influence positively to gain effective outcomes.
• Able to maintain performance in stressful and challenging circumstances.
• Able to build and maintain long-term professional relationships both internally and externally.
• Able to identify solutions to suit internal and external customers.
• Produce high quality work ensuring recording and use of systems is accurate, analysed and acted upon.
• Always putting the customer, our people and our business at the centre of everything you do.
• Effective organisation to ensure priorities, goals and deadlines are achieved.

Communication

• Someone with confidence, self-awareness and the ability to make a positive impression on others.
• Demonstrates professional credibility by communicating verbally and in writing to be clearly understood and make an impact.
• Energetic, committed and determined to deliver results.
• Dependable, reliable and accountable for their own behaviour with a willingness to learn and expand their skill set.

Relationships

• Maintain personal performance and confidence in difficult, stressful, ambiguous and challenging circumstances.
• Recognise and act on signals of stress and respond appropriately when working under conditions of continuous pressure.
• Deal with situations in infancy to avoid future complications.
• Recognise individuality and encourage empathy, mindfulness and respect.

Teamwork

• The ability to build and sustain long-term professional relationships based on trust, respect and understanding.
• Work co-operatively and with flexibility with others as part of a team.
• Respect for other individuals by listening to and recognising the validity of others’ opinions, feelings and motivations.

Performance

• Ensure all Company systems are supported and entry is accurate.
• Support all colleagues with accurate and timely responses.
• Produce high quality written work ensuring all recording activity and administration is accurate.
• Effective organisation to ensure priorities, goals and deadlines are met.

Commitment

• Support Health and Safety requirements of the HSE and the Company and work within their guidelines.
• Ensure all anomalies and issues are addressed promptly and professionally.
• Produce high quality work by seeking out and providing relevant information, attention to detail, insisting on clarity of information and maintaining the system correctly.

Role Responsibilities

• Demonstrate strong organisational skills and be accountable for your daily workload.
• Demonstrate a systematic, disciplined working practice with clear follow up and close out notifications to customers.
• Ensure management is informed of progress and major problems and/or issues in a timely manner.
• Handle supplier invoices ensuring matching to purchase orders and delivery notes.
• Distribute supplier invoices for authorisation to various departments.
• Process supplier invoices on the accounting system.
• Monitor and review outstanding invoices and prompt resolution of queries.
• Reconcile supplier statements.
• Reconcile the Purchase Ledger to the general ledger on a monthly basis.
• Preparation of the monthly payment run.
• Assist with month-end closure and analysis.
• Any other duties within employee’s capabilities.
• Responsibility for being the first point of contact for all customer queries from the company.

Job Details

• Job Types: Full-time, Permanent
• Pay: £27,000.00 per year

Benefits

• Company pension
• On-site parking
• Referral programme