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- Tasks: Manage complex diaries and inboxes for Senior Civil Servants while juggling priorities.
- Company: Join a dynamic government environment with a focus on impactful work.
- Benefits: Competitive pay of £200pd, hybrid working, and valuable experience.
- Why this job: Be at the heart of decision-making and support senior leaders in a fast-paced setting.
- Qualifications: Experience with senior leaders and strong organisational skills are essential.
- Other info: Opportunity to develop skills in a high-profile, supportive environment.
The predicted salary is between 40000 - 60000 £ per year.
6-month Contract
Applying for this role is straightforward. Scroll down and click on Apply to be considered for this position.
Hybrid working: 2 days a week onsite in London
£200pd inside IR35
Role details:
- Provide complex diary and inbox management for Senior Civil Servant(s), balancing competing priorities to maximise available time, de-conflict appointments, and rearrange schedules, sometimes at short notice.
- Prioritise emails for Senior Civil Servant(s) and provide high-quality correspondence.
- Organise meetings, visits and other engagements with both government and external stakeholders.
- Arrange travel for the Senior Civil Servant(s), ensuring all expenses policies are adhered to and an effective itinerary is provided.
- Provide secretariat support to the directorates’ private offices, including preparing agendas, handling minutes and ensuring actions are followed up on.
- Maintain an electronic filing system, ensuring processes are up to date and in working order, handling sensitive information discreetly and in accordance with official guidance.
- Develop a deep understanding of Senior Civil Servant(s) priorities to effectively flag emerging issues they should be aware of, and act where necessary to support.
- Assist with business support functions, e.g. managing external stakeholder communications, helping to organise team away days, supporting on recruitment and onboarding of new staff.
- Experience working in a digital setting would be great to see, along with agile ways of working (e.g., start-ups or customer-centred environments; this doesn’t have to be AI-based experience).
Essential skills:
- Experience of working with senior leaders in a high-profile working environment.
- Ability to organise a daily workload by priorities and able to meet deadlines in a fast-paced, dynamic environment.
- Demonstrable administration and support skills, with strong attention to detail.
- Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences.
- Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality.
- A proactive approach to problem-solving with strong decision-making skills.
- Experience of managing a busy diary and/or inbox.
Executive Assistant employer: SmartSourcing plc
Contact Detail:
SmartSourcing plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the role. We want you to know what makes them tick, so you can show off how you fit right in with their vibe!
✨Tip Number 3
Practice your pitch! You never know when you might meet someone who could help you land that Executive Assistant gig. Keep it concise and highlight your key skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the easiest way to get your application noticed, and we’re always on the lookout for talented individuals like you.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with diary management, communication skills, and any relevant work with senior leaders. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description, like managing busy schedules or handling sensitive information. Let us know why you want to join StudySmarter!
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate clarity and precision, so format your documents neatly and ensure everything is easy to read.
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application. Just scroll down and click on 'Apply' – we can't wait to see what you bring to the table!
How to prepare for a job interview at SmartSourcing plc
✨Know Your Diary Management Inside Out
Since the role involves complex diary management, brush up on your skills in this area. Be ready to discuss specific tools or methods you’ve used to manage competing priorities and how you’ve handled last-minute changes in the past.
✨Showcase Your Communication Skills
This position requires excellent written and verbal communication. Prepare examples of how you've effectively communicated with senior leaders or stakeholders, and be ready to demonstrate your ability to write concise emails or reports during the interview.
✨Demonstrate Your Problem-Solving Abilities
The role calls for a proactive approach to problem-solving. Think of instances where you’ve had to make quick decisions or resolve issues under pressure, and be prepared to share these experiences to highlight your decision-making skills.
✨Familiarise Yourself with Confidentiality Protocols
Handling sensitive information is crucial in this role. Brush up on best practices for maintaining confidentiality and be ready to discuss how you’ve managed sensitive data in previous positions, ensuring you convey your understanding of the importance of discretion.
