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- Tasks: Manage complex diaries, organise meetings, and support senior leaders in a dynamic environment.
- Company: Join a high-profile organisation with a focus on impactful work.
- Benefits: Competitive pay, hybrid working, and opportunities for professional growth.
- Other info: Perfect for those looking to develop their career in a supportive and engaging atmosphere.
- Why this job: Be at the heart of decision-making and make a real difference in a fast-paced setting.
- Qualifications: Experience supporting senior leaders and strong organisational skills required.
The predicted salary is between 48000 - 52000 £ per year.
6-month Contract
Hybrid working: 2 days a week onsite in Whitechapel, £200pd inside IR35
Role Details:
- Provide complex diary and inbox management for SCS, balancing competing priorities to maximise available time, de-conflict appointments, and rearrange schedules, sometimes at short notice.
- Prioritise emails for the SCS and provide high-quality correspondence.
- Organise meetings, visits and other engagements with both government and external stakeholders.
- Arrange travel for the SCS, ensuring all expenses policies are adhered to and an effective itinerary is provided.
- Provide secretariat support to the directorates’ private offices, including preparing agendas, handling minutes and ensuring actions are followed up on.
- Maintain an electronic filing system, ensuring processes are up to date and in working order, handling sensitive information discreetly and in accordance with official guidance.
- Develop deep understanding of the SCS priorities to effectively flag emerging issues they should be aware of, and act where necessary to support.
- Assist with business support functions, e.g. managing external stakeholder communications, helping to organise team away days, supporting on recruitment and onboarding of new staff.
Essential skills:
- Experience of working with senior leaders in a high-profile working environment.
- Ability to organise a daily workload by priorities and able to meet deadlines in a fast-paced, dynamic environment.
- Demonstrable administration and support skills, with strong attention to detail.
- Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences.
- Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality.
- A proactive approach to problem-solving with strong decision-making skills.
- Experience of managing a busy diary and/or inbox.
Executive Assistant employer: SmartSourcing Ltd
Contact Detail:
SmartSourcing Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its leaders, especially the SCS. Understand their priorities and challenges so you can show how your skills can help them manage their busy schedules and communications effectively.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed complex diaries or handled sensitive information. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with diary management, communication skills, and any relevant admin tasks. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle sensitive information and manage competing priorities effectively.
Showcase Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and concise. We appreciate a well-structured application that reflects your ability to communicate with various stakeholders.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter team!
How to prepare for a job interview at SmartSourcing Ltd
✨Master the Diary Management Game
Since the role involves complex diary management, be prepared to discuss your experience in this area. Bring examples of how you've successfully managed competing priorities and rearranged schedules on short notice. This will show that you understand the demands of the position.
✨Show Off Your Communication Skills
Excellent written and verbal communication is key for this role. Prepare to demonstrate your ability to communicate clearly and concisely. You might even want to bring a sample of high-quality correspondence you've crafted in the past to showcase your skills.
✨Be Ready to Handle Sensitive Information
The job requires discretion and confidentiality. Think of specific instances where you've handled sensitive information with tact and diplomacy. This will reassure the interviewers that you can be trusted with important matters.
✨Understand the SCS Priorities
Do your homework on the SCS and their current priorities. Being able to discuss these intelligently during the interview will demonstrate your proactive approach and genuine interest in supporting their work. It shows you're not just looking for any job, but that you want to contribute meaningfully.