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- Tasks: Maintain and optimise our project management software while training users and analysing data.
- Company: Join a dynamic agency within the Smarts group in Belfast with a hybrid work model.
- Benefits: Enjoy a competitive salary, flexible working, and opportunities for professional growth.
- Why this job: Be the go-to expert for our systems and drive efficiency across multiple agencies.
- Qualifications: Experience in system administration and strong communication skills are essential.
- Other info: Great chance to enhance your career in a supportive and innovative environment.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for an experienced System Administrator. Reporting to the Finance Manager, you will be responsible for the maintenance of Paprika, our agency/project management software and accounting system. This system is used to manage multiple agencies within the Smarts group. You’ll be the system expert within the business and will ensure that the system is up to date in terms of user access and being used accurately. You’ll also analyse data to ensure we are more productive, efficient, and profitable.
Location: Belfast (hybrid – 3 days per week in office)
What You\’ll Do
Finance system maintenance:
- Reviewing new supplier forms and setting up new suppliers on the system
- Setting up new clients on the system
- Liaison with Paprika around new/more efficient ways of working
Management of system user rights for all staff:
- Creating new accounts/processing leavers/updating user rights
- Ensuring that correct access is assigned to different types of user accounts
- Managing freelancers’ timesheet process on a weekly basis
Timesheet control and maintenance:
- Reviewing timesheets on a weekly basis for accuracy
- Addressing any errors with users and chasing information
- Driving timesheet process improvement
- Preparing weekly timesheet reports for management
Training:
- Providing system training to new starts depending on their user access
- Providing in-depth training for project managers
- Hosting a weekly Paprika drop-in session to resolve any user queries
Data Analysis:
- Running weekly reports and analysing system data and trends
What we need:
- Dynamic, confident individual who is able to communicate clearly to all levels, both verbally and in written form
- Experience in a similar role, responsible for the management of agency/project management software and systems
- Excellent organisation skills and ability to prioritise
- High attention to detail
- Analytical and logical problem-solving skills
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System Administrator employer: Smarts Communicate
Contact Detail:
Smarts Communicate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land System Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local meetups, or join online forums. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with Paprika and how it operates. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online platforms. Focus on articulating your experience with system maintenance and data analysis clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace System Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the System Administrator role. Highlight your experience with agency/project management software and any relevant skills that match what we’re looking for. This shows us you’ve done your homework and are genuinely interested!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to maintaining systems like Paprika and how you can contribute to our productivity and efficiency.
Show Off Your Communication Skills: Since this role involves liaising with various teams, make sure your written application reflects your communication skills. Keep it clear, concise, and professional, but don’t be afraid to let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be good to go!
How to prepare for a job interview at Smarts Communicate
✨Know Your System Inside Out
Make sure you’re well-versed in Paprika and similar systems. Familiarise yourself with its features, functionalities, and common issues. This will not only help you answer technical questions but also show your enthusiasm for the role.
✨Showcase Your Analytical Skills
Prepare to discuss how you've used data analysis in previous roles. Bring examples of reports you've run or trends you've identified that led to improvements. This will demonstrate your ability to drive productivity and efficiency.
✨Communicate Clearly and Confidently
Since the role involves training and liaising with various stakeholders, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend to refine your communication style.
✨Highlight Your Organisational Skills
Be ready to talk about how you manage multiple tasks and priorities. Share specific strategies you use to stay organised, especially when dealing with timesheet control and system maintenance.