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- Tasks: Support clients with tailored administrative solutions and innovative ideas.
- Company: Join SmartPA, a vibrant team transforming admin services with creativity and tech.
- Benefits: Competitive salary, yearly bonuses, hybrid work, flexitime, and 33 days holiday.
- Other info: Opportunity for growth in a fast-paced, entrepreneurial culture.
- Why this job: Make a real impact in a dynamic environment where no two days are the same.
- Qualifications: Proficiency in MS Office and experience in project delivery and admin tasks.
The predicted salary is between 25000 - 35000 £ per year.
Unleash your potential and join the team redefining the future of administration!
Who We Are
At SmartPA, we don’t just provide support – we transform it. Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting-edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we’re the engine behind smarter, more efficient operations. With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world. If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!
Key Responsibilities and Skills
What You’ll Do
The Centre of Excellence (COE) is the driving force behind SmartPA, where strategy comes to life. As part of this dynamic, client-facing department, you’ll be the heartbeat of our business – delivering high-impact, tailored support to clients daily. In the role of Business Support Executive, you’ll play a pivotal role in providing bespoke solutions for a key client account. You’ll tackle real challenges, establish meaningful relationships and make a tangible difference to client success. Here’s what your day-to-day will look like:
- Collaborate & Innovate
- Work within our agile pod structure, supporting a range of stakeholders with varied operational tasks and deadlines.
- Contribute fresh, creative ideas to optimise processes, streamline workflows and enhance service delivery.
- Partner with your team to ensure seamless, high-quality service and exceed client expectations across diverse accounts.
- Manage Key Tasks with Excellence
- Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client.
- Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable.
- Perform accurate data entry and reporting, ensuring all insights are actionable and timely.
- Support Business Growth
- Identify inefficiencies, proactively recommend improvements, and assist in process changes, updates and new best practices.
- Assist in streamlining, automating repetitive tasks and embedding these improvements across client operations.
- Build Relationships
- Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations.
- Represent SmartPA’s values with authenticity, serving as a positive brand ambassador in every interaction.
- Collaborate across teams to ensure consistent quality and excellence in all deliverables, and to provide cover and support within the pod structure.
- Stay Adaptable
- Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment.
Experience
About You
We’re looking for someone who:
- Thrives in a dynamic, entrepreneurial environment where no two days are the same.
- Is passionate about redefining what it means to deliver world-class PA and admin support.
- Can manage their own time and workload effectively, delivering results with confidence.
- Brings enthusiasm, creativity, and positivity to their work.
- Enjoys contributing ideas to improve processes and drive business growth.
What You’ll Need
Your experience is key, but your attitude is what sets you apart.
- Essential:
- Proficiency in MS Office (especially Outlook, Word, and Excel).
- Proven ability to meet tight deadlines and juggle competing priorities.
- Experience in project delivery and administrative tasks.
- Desirable:
- Familiarity with CRM platforms and booking systems.
- Background in office management, account management, or similar.
- Experience in diary management, document formatting and data handling and entry.
Salary
£25,000 - £35,000
Schedule
Monday - Friday, 9am-5.30pm (core hours 10am - 10.30pm)
What's in it for you?
At SmartPA, we believe in rewarding talent and supporting your growth:
- Competitive Salaries
- Yearly Bonuses: based on company, department, and individual performance.
- Hybrid Work: 1 day at home per week.
- Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
- 33 Days Holiday Because rest fuels greatness.
- Schedule: 37.5 hours per week, Monday–Friday, with core hours being 10:00-16:30.
About us
At SmartPA, we don’t just provide support – we transform it. Our vision is to deliver a world-class, human-centred, tech-enabled PA and admin service that delivers measurable results, today and into the future. Trusted by global leaders in industries like tech, automotive, retail and legal, we’re the engine behind smarter, more efficient operations. With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world. If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!
Administration Assistant / PA in Edinburgh employer: SmartPA
Contact Detail:
SmartPA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant / PA in Edinburgh
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that dream job!
✨Tip Number 2
Be ready for those interviews! Research the company and prepare answers to common questions. But don’t just stop there – think of some creative questions to ask them too. Show them you’re genuinely interested in being part of their team!
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way. It shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from our site. It shows you’re keen on joining us at SmartPA and helps us keep track of all the amazing talent out there!
We think you need these skills to ace Administration Assistant / PA in Edinburgh
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of creativity and enthusiasm into your words. Remember, we’re all about redefining admin support, so show us how you can bring that fresh perspective!
Tailor Your Application: Make sure to tailor your application to the role of Administration Assistant / PA. Highlight your relevant experience and skills that match what we’re looking for. This shows us that you’ve done your homework and are genuinely interested in joining our team at SmartPA.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that get straight to the heart of your qualifications and experiences. Avoid fluff and focus on what makes you a great fit for the role – we love efficiency just as much as you do!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we stand for at SmartPA.
How to prepare for a job interview at SmartPA
✨Know Your Stuff
Before the interview, make sure you thoroughly understand SmartPA's mission and values. Familiarise yourself with their innovative approach to administration and think about how your skills can contribute to their goals. This will show that you're genuinely interested in the role and the company.
✨Showcase Your Creativity
Since SmartPA values fresh ideas, come prepared with examples of how you've optimised processes or solved problems in previous roles. Think of specific instances where your creativity made a difference, and be ready to discuss them during the interview.
✨Demonstrate Your Adaptability
In a dynamic environment like SmartPA, adaptability is key. Be ready to share experiences where you've successfully navigated change or tackled unexpected challenges. Highlight your solution-driven mindset and how it helped you thrive in fast-paced situations.
✨Build Rapport
During the interview, focus on building a connection with your interviewer. Ask insightful questions about the team dynamics and how they collaborate. This not only shows your interest but also reflects your ability to build relationships, which is crucial for the role.