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For Companies At a Glance
- Tasks: Support the Chairman with scheduling, correspondence, and travel planning.
- Company: Prestigious organisation known for excellence and innovation.
- Benefits: Performance bonus, health insurance, and 13 days annual leave.
- Why this job: Make a significant impact while working in a dynamic environment.
- Qualifications: Bachelor's degree preferred; no prior experience required.
- Other info: Normal working hours, Monday to Friday, 9am-6pm.
The predicted salary is between 36000 - 60000 £ per year.
Our client is seeking an Executive Secretary to join their team! Join our client's dynamic team as an Executive Secretary, where you'll play a pivotal role in providing comprehensive support to the Chairman. This role offers a unique opportunity to make a significant impact in a prestigious organisation.
About Our Client
Our client is a leading organisation known for its commitment to excellence and innovation in the industry.
What you’ll be doing?
- Manage Chairman's Calendar: Efficiently schedule and coordinate appointments, meetings, and travel arrangements.
- Correspondence and Documentation: Prepare and handle various communications and documents with precision and timeliness.
- Liaison and Coordination: Act as a key contact between internal departments, senior management, and external stakeholders.
- Travel Planning: Plan and manage complex travel itineraries, ensuring seamless logistics for both domestic and international trips.
- Confidential Information: Handle sensitive and confidential information with utmost discretion and integrity.
Who are they looking for?
- Education: Bachelor’s degree or higher. Candidates with no prior experience are welcomed to apply.
- Skills: Exceptional organisational and multitasking skills with a keen eye for detail.
- Language Proficiency: Excellent command of both English and Chinese, spoken and written, is essential for effective communication.
- Experience: Solid 5 years experience in supporting high-level executives in large organisations is preferred.
Why should you consider this opportunity?
- Performance bonus
- Health Insurance
- Annual leave: 13 days
- Working hours: Normal Mon - Fri 9am-6pm
How to apply
Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us! We welcome all applicants, regardless of experience or qualifications, to apply for this exciting opportunity. All information received will be kept strictly confidential and will be used only for employment-related purposes.
Executive Secretary – Chairman Office employer: SmartHire by SEEK
Contact Detail:
SmartHire by SEEK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Secretary – Chairman Office
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Secretary role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their mission. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your communication skills, especially in English and Chinese. As an Executive Secretary, you'll need to convey information clearly and effectively, so brush up on your language skills before the big day!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Secretary – Chairman Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Secretary role. Highlight your organisational skills and any experience you have in managing calendars or handling correspondence. We want to see how you can bring value to the Chairman's office!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and ability to handle confidential information, as these are key for us in this position.
Showcase Relevant Experience: Even if you don’t have direct experience, think about transferable skills from previous roles. If you've coordinated events or managed schedules, let us know! We love seeing how your background can contribute to our dynamic team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at SmartHire by SEEK
✨Master the Calendar Game
As an Executive Secretary, managing the Chairman's calendar is crucial. Before the interview, practice discussing how you would efficiently schedule and coordinate appointments. Think of examples where you've successfully managed multiple schedules or handled last-minute changes.
✨Showcase Your Communication Skills
Since you'll be preparing correspondence and documentation, it's essential to demonstrate your language proficiency. Prepare to discuss your experience in drafting professional emails or documents in both English and Chinese. Bring samples if possible!
✨Be a Liaison Pro
This role requires acting as a key contact between various stakeholders. During the interview, highlight your experience in liaising with different departments or external parties. Share specific instances where your coordination skills made a significant impact.
✨Handle Confidentiality Like a Boss
You'll be dealing with sensitive information, so it's vital to convey your understanding of confidentiality. Be ready to discuss how you've managed confidential data in the past and the importance of discretion in your previous roles.
