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- Tasks: Support the Chairman by managing schedules, correspondence, and travel arrangements.
- Company: Join a prestigious organisation known for excellence and innovation.
- Benefits: Enjoy a performance bonus, health insurance, and 13 days of annual leave.
- Why this job: Make a significant impact while developing your skills in a dynamic environment.
- Qualifications: Bachelor's degree preferred; no prior experience required.
- Other info: Work normal hours, Monday to Friday, with opportunities for growth.
The predicted salary is between 30000 - 50000 £ per year.
Our client is seeking an Executive Secretary to join their team! Join our client's dynamic team as an Executive Secretary, where you'll play a pivotal role in providing comprehensive support to the Chairman. This role offers a unique opportunity to make a significant impact in a prestigious organisation.
About Our Client
Our client is a leading organisation known for its commitment to excellence and innovation in the industry.
What you’ll be doing?
- Manage Chairman's Calendar: Efficiently schedule and coordinate appointments, meetings, and travel arrangements.
- Correspondence and Documentation: Prepare and handle various communications and documents with precision and timeliness.
- Liaison and Coordination: Act as a key contact between internal departments, senior management, and external stakeholders.
- Travel Planning: Plan and manage complex travel itineraries, ensuring seamless logistics for both domestic and international trips.
- Confidential Information: Handle sensitive and confidential information with utmost discretion and integrity.
Who are they looking for?
- Education: Bachelor’s degree or higher. Candidates with no prior experience are welcomed to apply.
- Skills: Exceptional organisational and multitasking skills with a keen eye for detail.
- Language Proficiency: Excellent command of both English and Chinese, spoken and written, is essential for effective communication.
- Experience: Solid 5 years experience in supporting high-level executives in large organisations is preferred.
Why should you consider this opportunity?
- Performance bonus
- Health Insurance
- Annual leave: 13 days
- Working hours: Normal Mon - Fri 9am-6pm
How to apply
Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us! We welcome all applicants, regardless of experience or qualifications, to apply for this exciting opportunity. All information received will be kept strictly confidential and will be used only for employment-related purposes.
Executive Secretary – Chairman Office in Aberdeen employer: SmartHire by SEEK
Contact Detail:
SmartHire by SEEK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Secretary – Chairman Office in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Secretary role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Chairman's office, and be ready to discuss how your skills align with their needs. Practise common interview questions and prepare some thoughtful ones of your own.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed complex schedules or handled sensitive information. This will demonstrate your ability to thrive in a high-pressure environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Secretary – Chairman Office in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Secretary role. Highlight your organisational skills and any experience you have in managing calendars or handling correspondence. We want to see how you can bring value to the Chairman's office!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and ability to handle confidential information, as these are key for us in this position.
Showcase Relevant Experience: Even if you don’t have direct experience, think about transferable skills from previous roles. If you've coordinated events or managed schedules, let us know! We appreciate diverse backgrounds and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at SmartHire by SEEK
✨Master the Calendar Game
Since managing the Chairman's calendar is a key part of the role, brush up on your scheduling skills. Familiarise yourself with common calendar tools and be ready to discuss how you would prioritise appointments and handle conflicts.
✨Showcase Your Communication Skills
As you'll be dealing with correspondence and documentation, prepare examples of how you've effectively communicated in previous roles. Be ready to demonstrate your proficiency in both English and Chinese, as this will be crucial for the position.
✨Demonstrate Discretion and Integrity
Handling confidential information is no small task. Think of scenarios where you've had to manage sensitive data and be prepared to discuss how you ensured confidentiality and integrity in those situations.
✨Plan for Travel Logistics
Travel planning is a significant part of the job, so come equipped with examples of how you've successfully managed complex itineraries before. Highlight your attention to detail and ability to anticipate potential travel issues.
