At a Glance
- Tasks: Be the friendly face of our Canary Wharf office, welcoming visitors and ensuring smooth operations.
- Company: Join a global team committed to diversity and innovation in the energy sector.
- Benefits: Flexible working options, competitive salary, and a supportive work environment.
- Other info: Enjoy opportunities for career growth and a commitment to work-life balance.
- Why this job: Make a real impact by enhancing the front-of-house experience and supporting a dynamic team.
- Qualifications: Proficient in Microsoft Office and skilled in multitasking and prioritising tasks.
The predicted salary is between 30000 - 40000 € per year.
We are seeking a professional and personable Receptionist to join our Canary Wharf office, acting as the first point of contact for visitors, contractors, and new starters. This role is central to delivering an exceptional front-of-house experience, ensuring all guests are welcomed warmly and supported efficiently while maintaining the smooth day-to-day running of the office environment.
You will manage visitor coordination, meeting room readiness, office compliance checks, post and delivery management, and provide administrative support to the Office & Facilities Manager. You will play a key role in maintaining a safe, organised, and professional workplace while supporting company inductions, office events, facilities coordination, and overall operational excellence across both North and South side office spaces.
Please note this job will require some manual handling/work too.
What skills/experience do I need to be successful?
- Proficiency and demonstrable awareness of Microsoft Office Suite e.g. Outlook, Teams, SharePoint, Word, and Excel;
- Experience working with multiple IT platforms;
- Ability to prioritise and multitask;
- Ability to meet, greet and be friendly.
What sets us apart?
- Global Impact: With offices in the UK, US, and Australia, and plans for further expansion, you'll be part of a dynamic, globally-minded team, with opportunities to explore new markets and make a difference on a global scale.
- Flexible Working: Embrace the freedom to work from anywhere in the world for up to 30 days a year. We prioritise work-life balance, recognising that your well-being matters.
- Commitment to Diversity and Inclusion: We celebrate our diverse culture and value individuals irrespective of background, disability, religion, gender identity, sexuality, or ethnicity. Join a team where diversity is not just welcomed but celebrated as a key driver of growth and innovation.
What happens next?
Once we receive your application, it will be reviewed by a human – no bots here! The average process typically takes around 2-3 weeks, with 2 stages of video interviews using Teams. However, this can vary depending on the role. We may invite you for a face-to-face meeting or require only 1 video interview. If you have any questions or need support, our Recruitment Team is here to assist you.
Ready to join us on our journey to digitise, decarbonise, and localise the future of energy? Apply now.
We're committed to making the application process easy and comfortable. Let us know how we can help you with any reasonable adjustments that can be tailored to your needs.
Receptionist & Administrator 12 month FTC in London employer: SmartestEnergy
Join our vibrant team at our Canary Wharf office, where we prioritise a welcoming and inclusive work environment. As a Receptionist & Administrator, you'll enjoy flexible working options, opportunities for professional growth, and the chance to contribute to a globally-minded organisation committed to diversity and innovation. Experience a workplace that values your well-being and fosters a culture of support and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Administrator 12 month FTC in London
✨Tip Number 1
Make sure to research the company before your interview. Knowing about their values, culture, and recent projects can help you connect with the interviewers and show that you're genuinely interested in joining their team.
✨Tip Number 2
Practice your greeting and introduction skills! As a Receptionist, you'll be the first point of contact, so being warm and professional is key. Try role-playing with a friend to get comfortable with making a great first impression.
✨Tip Number 3
Prepare some questions to ask during your interview. This shows that you're engaged and eager to learn more about the role and the company. Plus, it gives you a chance to assess if this is the right fit for you!
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It also shows your enthusiasm for the position and keeps you on their radar.
We think you need these skills to ace Receptionist & Administrator 12 month FTC in London
Some tips for your application 🫡
Be Personable:As a Receptionist, your personality shines through! Make sure to convey warmth and friendliness in your written application. We want to see that you can create a welcoming atmosphere right from the start.
Showcase Your Skills:Highlight your proficiency with Microsoft Office Suite and any experience with IT platforms. We’re looking for someone who can multitask and prioritise effectively, so don’t forget to mention those skills in your application!
Tailor Your Application:Make your application stand out by tailoring it to our job description. Use similar language and focus on how your experiences align with the responsibilities of the role. We love seeing candidates who take the time to connect their background to what we do!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at SmartestEnergy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Receptionist & Administrator. Familiarise yourself with visitor coordination, meeting room management, and the importance of a warm welcome. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Tech Savvy
Since proficiency in Microsoft Office Suite is key, be prepared to discuss your experience with Outlook, Teams, SharePoint, Word, and Excel. Maybe even bring up specific examples of how you've used these tools to improve efficiency or solve problems in previous roles.
✨Practice Your People Skills
As the first point of contact, your interpersonal skills are crucial. Practice greeting someone warmly and maintaining a friendly demeanour. Think about how you would handle different types of visitors and what makes a great first impression.
✨Prepare for the Practical Side
Since the job involves some manual handling, be ready to discuss your approach to physical tasks. You might want to mention any relevant experience or how you stay organised and efficient while managing multiple tasks in a busy environment.
