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- Tasks: Support project managers with admin tasks like organizing meetings and managing documentation.
- Company: Join a global team focused on digitizing and decarbonizing the future of energy.
- Benefits: Enjoy flexible working options, including remote work for up to 30 days a year.
- Why this job: Be part of a diverse culture that values innovation and makes a global impact.
- Qualifications: Experience in administrative support and knowledge of P3M frameworks is essential.
- Other info: Hybrid working model with 2 days in the office and 3 days at home.
The predicted salary is between 28800 - 43200 £ per year.
Join us and play an important role in supporting the Project, Program, or Portfolio Manager and their team with vital administrative tasks.
As an integral team member, you’ll provide a great administrative service, assisting with the organisation of workshops, meetings, and travel arrangements, while also managing quotations, purchases, and ad hoc queries. Your attention to detail will ensure that all information, documentation, and records are processed, maintained, and filed accurately. Additionally, you’ll maintain systems for tracking costs, timesheets, and expenses, as well as coordinate and produce summary reports. You’ll also take on the responsibility of service manager for one or more P3M services and help drive the smooth operation of risk, action, issue, change, and dependency management.
What skills/experience do I need to be successful?
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Proven experience in providing comprehensive administrative support, including setting up workshops and meetings, taking minutes, chasing actions, arranging travel, and managing ad-hoc queries;
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Experience in maintaining risks, actions, issues, change, and dependency registers;
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Experience in engaging with various stakeholders to ensure alignment and successful project delivery;
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Knowledge of P3M and PMO frameworks and practice (including Agile), including maturity models;
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Familiarity with office systems, CRM/ERP systems, document management systems, and P3M tools.
What sets us apart?
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Global Impact: With offices in the UK, US, and Australia, and plans for further expansion, you’ll be part of a dynamic, globally-minded team, with opportunities to explore new markets and make a difference on a global scale.
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Flexible Working: Embrace the freedom to work from anywhere in the world for up to 30 days a year. We prioritize work-life balance, recognizing that your well-being matters.
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Commitment to Diversity and Inclusion: We celebrate our diverse culture and value individuals irrespective of background, disability, religion, gender identity, sexuality, or ethnicity. Join a team where diversity is not just welcomed but celebrated as a key driver of growth and innovation.
What does hybrid working mean to us?
Hybrid working typically means 2 days in the office location listed on this advert and 3 days working at home each week. Some occasional travel to our other offices may be required.
What happens next?
Once we receive your application, it will be reviewed by a human – no bots here! The average process typically takes around 2-3 weeks, with 2 stages of video interviews using Teams. However, this can vary depending on the role. We may invite you for a face-to-face meeting or require only 1 video interview. If you have any questions or need support, our Recruitment Team is here to assist you.
Ready to join us on our journey to digitise, decarbonise, and localize the future of energy? Apply now.
We’re committed to making the application process easy and comfortable. Let us know how we can help you with any reasonable adjustments that can be tailored to your needs. At the bottom of each of our adverts you can find one of our recruitment teams’ contact details. Please reach out so we can discuss with you further.
PMO Administrator 2 year FTC employer: Smartest Energy
Contact Detail:
Smartest Energy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Administrator 2 year FTC
✨Tip Number 1
Familiarize yourself with P3M and PMO frameworks, especially Agile methodologies. Understanding these concepts will not only help you in the role but also impress the interviewers with your knowledge.
✨Tip Number 2
Highlight your experience in managing administrative tasks like organizing workshops and meetings. Be ready to share specific examples of how you've successfully coordinated similar activities in the past.
✨Tip Number 3
Demonstrate your attention to detail by preparing for questions about how you maintain documentation and records. Consider discussing any systems or tools you've used to track costs, timesheets, and expenses.
✨Tip Number 4
Engage with the company's values around diversity and inclusion. Be prepared to discuss how you can contribute to a diverse team and support an inclusive work environment.
We think you need these skills to ace PMO Administrator 2 year FTC
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your proven experience in providing comprehensive administrative support. Mention specific tasks like setting up workshops, taking minutes, and managing travel arrangements to showcase your skills.
Showcase Your Attention to Detail: Since attention to detail is crucial for this role, provide examples of how you've accurately processed, maintained, and filed information and documentation in previous positions.
Demonstrate Stakeholder Engagement: Illustrate your experience in engaging with various stakeholders. Highlight any successful project deliveries where your communication and coordination skills made a difference.
Familiarize with P3M Frameworks: Mention your knowledge of P3M and PMO frameworks, including Agile practices. If you have experience with office systems or P3M tools, be sure to include that as well.
How to prepare for a job interview at Smartest Energy
✨Show Your Administrative Skills
Be prepared to discuss your previous experience in providing administrative support. Highlight specific examples of how you've organized workshops, managed travel arrangements, and handled ad-hoc queries effectively.
✨Demonstrate Attention to Detail
Since attention to detail is crucial for this role, share instances where your meticulousness made a difference. Discuss how you ensure accurate processing and filing of information and documentation.
✨Engage with Stakeholders
Talk about your experience in engaging with various stakeholders. Provide examples of how you've ensured alignment and successful project delivery through effective communication and collaboration.
✨Familiarity with P3M Frameworks
Make sure to mention your knowledge of P3M and PMO frameworks, including Agile practices. Be ready to discuss how you've applied these frameworks in your previous roles to enhance project management processes.
