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- Tasks: Manage daily office operations and support the People team with administrative duties.
- Company: Join a pioneering tech company transforming clean energy systems.
- Benefits: Competitive salary, 33 days holiday, private medical insurance, and profit-sharing bonuses.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of a friendly team making a real impact on sustainable energy.
- Qualifications: Experience in office management and proficiency in Microsoft Office.
The predicted salary is between 25000 - 32000 £ per year.
Overview
Smarter Grid Solutions is a pioneering software technology company working at the intersection of clean energy, advanced digital technology, and power systems. We are a team of electrical engineers, software developers, analytics & consulting experts and much more working on the transformation of tomorrow’s electric grid – to become cleaner, more efficient, and more sustainable.
We are seeking an Office Manager and People Administrator to join our friendly People team based in Glasgow to help us in our mission to transform today’s energy systems. This role is fully office based, and the Office Manager / People Administrator is responsible for organising, coordinating, and undertaking all day-to-day operations of the office in Glasgow to ensure everything runs smoothly. You would also support the People team with a range of administrative duties.
The Role
- Manage the day-to-day operations of the Glasgow office
- Handle incoming calls to the Glasgow office
- Coordinate facilities and liaise with suppliers
- Plan and schedule meetings and appointments, including room bookings
- Prepare correspondence, reports, financial data and presentations
- Arrange travel, accommodation and guest visits, and organise the annual Christmas party
- Coordinate office activities and ensure compliance with company policies and health & safety regulations
- Manage internal systems and processes
- Oversee company credit card transactions, perform reconciliations and secure approvals
- Process financial transactions such as employee expenses and supplier invoices
- Liaise with stakeholders to arrange onboarding and induction plans for new joiners
- Manage background screening and compliance for all new employees
- Prepare and issue routine and ad hoc letters, offers and contracts to employees
- Provide ad hoc support to the People Director and People Advisor
What we are looking for
- Previous experience in a similar office-based role
- Proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint
- Exceptional organisational skills with a keen eye for detail
- Excellent time-management abilities and consistent punctuality
- Strong interpersonal skills and the ability to engage effectively with stakeholders at all levels
- Flexible, adaptable approach to shifting business needs and priorities
- Excellent written and verbal communication skills
- Discretion and the ability to handle sensitive information confidentially
It would be great if you have…
- Previous experience within HR administration
- Worked within a fast-paced technology organisation
Benefits
- Salary £25,000 – £32,000 dependent on experience
- 33 days holiday
- 5% matched Employer pension scheme
- Opportunity to participate in the Company’s Profit-Sharing Incentive Bonus scheme, up to a maximum of 12% of base salary
- Private Medical Insurance through Vitality
- Life Cover (3x)
- Cyclescheme
- EV Scheme
Smarter Grid Solutions is proud to be an Equal Opportunities Employer. We are committed to working in an environment that is free from all types of discrimination, is inclusive and empowers our people to bring their whole self to work and reach their full potential. At Smarter Grid Solutions, we recognise that we can grow and thrive with a diverse team of people. We hire great people from a variety of backgrounds not just because it is the right thing to do, but because it makes our Company stronger.
We are committed to providing reasonable support or adjustments during our recruitment process. If you need support, please reach out to recruitment@smartergridsolutions.com.
Should your application be successful, we will conduct relevant employment checks before you join us too.
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Office Manager/People Administrator employer: Smarter Grid Solutions, Inc.
Contact Detail:
Smarter Grid Solutions, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/People Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager/People Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Smarter Grid Solutions is all about clean energy and innovation, so show us you’re passionate about these areas. Tailor your responses to highlight how your skills align with our mission.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for office management roles and be ready to discuss your organisational skills and experience in HR administration.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Smarter Grid Solutions.
We think you need these skills to ace Office Manager/People Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager/People Administrator role. Highlight your relevant experience and skills, especially those that match the job description. We want to see how you can contribute to our mission!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about this role and how your background fits with our team. Keep it friendly and professional – we love a personal touch!
Show Off Your Organisational Skills: Since this role involves managing day-to-day operations, make sure to showcase your organisational skills in your application. Give examples of how you've successfully coordinated tasks or managed projects in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Smarter Grid Solutions, Inc.
✨Know the Company Inside Out
Before your interview, take some time to research Smarter Grid Solutions. Understand their mission, values, and recent projects. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Office Manager/People Administrator, your organisational skills are crucial. Prepare examples from your past experience where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and ensure everything runs smoothly.
✨Prepare for Behavioural Questions
Expect questions that assess your interpersonal skills and ability to handle sensitive information. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your flexibility and adaptability in previous roles.
✨Ask Thoughtful Questions
At the end of the interview, have a few questions ready to ask the interviewer. Inquire about the team dynamics, company culture, or specific challenges the office is currently facing. This shows your enthusiasm and helps you gauge if the role is the right fit for you.