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- Tasks: Manage daily operations, logistics, and immigration compliance for our UK office.
- Company: Join a dynamic team focused on expanding in the UK market.
- Benefits: Gain exposure to core operations and enjoy a flat, efficient team environment.
- Why this job: Be a key player in ensuring legal compliance while supporting a diverse team.
- Qualifications: Must hold UK Indefinite Leave to Remain or citizenship; strong communication skills required.
- Other info: Ideal for those with 1-2 years of admin experience looking to grow.
The predicted salary is between 30000 - 40000 £ per year.
As the operational core of the UK office, you will be fully responsible for daily administrative operations, logistics coordination, and independently managing key immigration compliance and the employer sponsorship license. You will play a vital role in ensuring the efficient functioning of the UK team and maintaining the company’s legal compliance in employing foreign nationals.
Core Responsibilities
- Immigration Compliance & Sponsorship Management: Act as the company’s designated official contact with UK Visas and Immigration (UKVI), fully managing the Sponsor License. Handle daily operations of the Sponsor Management System (SMS), including allocation of Certificates of Sponsorship (CoS), reporting employee changes (e.g., leaving, role changes), and annual compliance reporting. Independently manage all correspondence with immigration authorities and, when required, accompany immigration officers during site visits or interviews, clearly explaining the business rationale and compliance of employing foreign staff. Draft, review, and sign legal documents related to immigration matters on behalf of the company.
- General Office Operations & Management: Oversee daily office operations, including office environment maintenance, supplier management, procurement of office supplies, and asset management. Provide local support for new hire onboarding (e.g., workstation setup) and assist with administrative handover for departing employees. Coordinate with HR and management in China to implement personnel and administrative policies relevant to the UK office.
- Logistics, Materials & Cross-Department Support: Manage local inventory, allocation, and records of materials in the UK, ensuring accuracy. Assist the marketing team with delivery, setup of event materials, and coordination of logistics for large items. Serve as the UK point of contact for sales, marketing, and other departments regarding cross-border logistics, customs clearance, and related processes. Support local coordination of departmental processes such as reimbursement and approvals.
- Perform other duties as assigned by management or the team in support of business development needs.
Requirements
- Essential: Holder of UK Indefinite Leave to Remain or British citizenship. Strong sense of responsibility, meticulousness, and confidentiality; capable of independently handling sensitive legal compliance matters. Excellent cross-cultural communication skills; able to serve as an effective bridge between Chinese and UK teams. Fluency in English (written and spoken). Proficient in Microsoft Office; strong multitasking, organizational, and coordination skills.
- Preferred: 1–2 years of experience in UK-based administration, operations, or a related role; experience in immigration compliance is a plus. Background in law, business management, or a related field. Strong problem-solving skills; able to proactively drive work forward across time zones and international collaboration.
We Offer
Opportunity to be a key part of the company’s expansion in the UK market, with exposure to core operations and compliance work. Flat, efficient, and international team environment.
行政专员 in England employer: Smartee Aligners
Contact Detail:
Smartee Aligners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 行政专员 in England
✨Tip Number 1
Network like a pro! Get out there and connect with people in your industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values, recent news, and how you can contribute. This shows you're genuinely interested and ready to make an impact!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and boost your confidence when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows you’re keen on the position and appreciate their time.
We think you need these skills to ace 行政专员 in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Manager role. Highlight your relevant experience in immigration compliance and office management, as this will show us you understand what we're looking for.
Showcase Your Skills: Don’t just list your skills; give us examples of how you've used them in previous roles. Whether it's managing logistics or handling sensitive information, we want to see how you can bring value to our team.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Smartee Aligners
✨Know Your Stuff
Make sure you understand the core responsibilities of the Administrative Manager role. Familiarise yourself with immigration compliance, sponsorship management, and daily office operations. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires excellent cross-cultural communication, prepare examples of how you've effectively communicated in diverse environments. Be ready to discuss how you can bridge the gap between the UK and Chinese teams, as this is crucial for the job.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've tackled challenges, especially in administrative or operational settings. Highlight your ability to manage sensitive legal compliance matters and how you’ve proactively driven work forward, even across time zones.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s operations, team dynamics, and future goals. This not only shows your interest but also helps you gauge if the company culture aligns with your values and work style.