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- Tasks: Manage daily operations and immigration compliance in a dynamic UK office.
- Company: Join a growing company expanding its presence in the UK market.
- Benefits: Be part of an international team with opportunities for professional growth.
- Other info: Ideal for those with administrative experience looking to make an impact.
- Why this job: Play a crucial role in ensuring legal compliance and operational efficiency.
- Qualifications: Must have UK residency or citizenship and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
工作地点： 英国，斯托克
一、职位使命
作为公司在英国办公室的运营核心，您将全面负责办公室的日常行政运营、物流协调，并独立管理关键的移民合规与雇主担保资质。您是实现英国团队高效运转、确保公司合法雇佣外籍员工的重要保障。
二、核心职责
- 移民合规与雇主担保管理（核心职责）
- 作为公司指定的英国移民局官方对接人，全权管理雇主担保资质（Sponsor License）。
- 负责担保人管理系统（SMS）的日常操作，包括但不限于雇员担保证明（CoS）的分配、员工信息变更报告（如离职、岗位调整）及年度合规性报告。
- 独立处理与移民局的所有信函沟通，并在必要时陪同移民官员进行实地考察或面试，清晰阐述公司聘用外籍员工的商业理由及合规性。
- 起草、审核并代表公司签署与移民事务相关的法律文件。
- 办公室综合运营与管理
- 负责英国办公室的日常运营，包括办公环境维护、供应商管理、办公用品采购及资产管理。
- 为新员工入职提供本地支持（如工位安排等），并协助处理员工离职的行政交接。
- 协调与国内HR及管理层，执行与英国办公室相关的人事行政政策。
- 物流、物料与跨部门支持
- 统筹管理英国本地物料的库存、调拨及出入库，确保准确性。
- 协助市场团队完成活动物料的配送、搭建及大型物品的物流协调。
- 作为英国事务接口人，协助销售、市场等部门处理涉及跨国物流、清关及相关流程的对接与问题解决。
- 支持各部门的本地流程协调，如报销、审批等。
- 根据公司业务发展需要，积极支持并完成由团队或管理层指派的其他任务。
三、任职要求
- 必备条件：
- 持有英国永居（Indefinite Leave to Remain）或英国国籍。
- 具备极强的责任心、严谨性和保密意识，能独立处理敏感的法律合规事务。
- 优秀的跨文化沟通能力，能作为中英团队间高效的桥梁。
- 流利的英文能力（书面及口语）。
- 熟练使用Microsoft Office办公软件，具备优秀的多任务处理与组织协调能力。
- 优先考虑：
- 拥有1-2年英国本地行政、运营或相关岗位经验，有处理移民合规事务经验者最佳。
- 法律、商业管理或相关专业背景。
- 出色的解决问题能力，能在时差与跨国协作中主动推进工作。
四、我们提供
成为公司拓展英国市场关键一环的机会，接触核心运营与合规工作。扁平、高效的国际化团队氛围。
行政专员 employer: Smartee Aligners
Contact Detail:
Smartee Aligners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 行政专员
✨Tip Number 1
Network like a pro! Get out there and connect with people in your industry. Attend events, join online forums, or even hit up LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their mission, values, and recent news. This shows you’re genuinely interested and helps you stand out from the crowd.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. The more comfortable you are with your answers, the more confident you’ll feel during the actual interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace 行政专员
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Manager role. Highlight your relevant experience in immigration compliance and administrative operations, as this will show us you’re a great fit for the position.
Showcase Your Skills: Don’t forget to emphasise your cross-cultural communication skills and proficiency in Microsoft Office. We want to see how you can bridge the gap between our UK and Chinese teams, so give us examples of how you've done this before!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and focus on what makes you the best candidate for the job.
Apply Through Our Website: We encourage you to apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Smartee Aligners
✨Know Your Stuff
Make sure you understand the core responsibilities of the Administrative Manager role. Familiarise yourself with immigration compliance and employer sponsorship processes, as well as the daily operations of an office. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires excellent cross-cultural communication, prepare examples of how you've effectively communicated in diverse environments. Think about times when you acted as a bridge between teams or resolved misunderstandings, and be ready to share these stories during your interview.
✨Demonstrate Problem-Solving Abilities
Be prepared to discuss specific challenges you've faced in previous roles and how you overcame them. Highlight your problem-solving skills, especially in relation to administrative tasks or compliance issues. This will show that you can handle the complexities of the job.
✨Practice Makes Perfect
Conduct mock interviews with a friend or use online resources to practice common interview questions related to administration and compliance. This will help you articulate your thoughts clearly and reduce any nerves on the day of the interview.