At a Glance
- Tasks: Support the Quality Management System and manage GMP documentation with precision.
- Company: Join a leading pharmaceutical organisation focused on quality and compliance.
- Benefits: Gain valuable experience, with potential career progression to QA Officer role.
- Other info: Dynamic role with opportunities for growth in a regulated environment.
- Why this job: Make a real impact in ensuring the safety and quality of pharmaceutical products.
- Qualifications: A-Levels or equivalent, with strong attention to detail and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Are you a highly organised and detail-focused professional with a strong interest in quality systems and regulated environments? Smart4 Sciences are working with a leading pharmaceutical organisation to recruit a QA Administrator to support their Quality Management System (QMS) and wider QA operations.
About the Role
This role is responsible for supporting the Quality Management System (QMS) through effective control of GMP documentation. You will ensure all controlled documents are accurate, current, securely maintained, and compliant with MHRA expectations for a Specials manufacturing environment. You will play a key role in safeguarding the integrity of a paper-based QMS and supporting the consistent, compliant release of pharmaceutical products. This position is also a strong development opportunity, with the potential to progress into a QA Officer role based on performance, competency, and business needs.
Key Responsibilities
- Manage and maintain controlled GMP documentation throughout its full lifecycle (SOPs, batch records, forms, policies, specifications)
- Ensure accurate version control, issuance, archiving, and withdrawal of documents
- Maintain document registers and ensure only current approved versions are in circulation
- Log, track, and support follow-up of deviations, CAPAs, change controls, complaints, and incidents
- Maintain QA trackers and ensure timely updates and closure of quality records
- Ensure batch record completeness and support documentation readiness for QA release
- Ensure compliance with EU GMP and MHRA requirements while supporting continuous improvement of the QMS
Essential Requirements
- Minimum A-Levels (or equivalent qualification)
- Previous administrative or documentation-based experience in an office environment
- Strong attention to detail and high level of accuracy when managing documentation
- Excellent organisational and time management skills with the ability to handle multiple priorities
- Confident user of Microsoft Excel and ability to work methodically within structured processes and regulated environments
Desirable Requirements
- Degree in a scientific, pharmaceutical, quality-related discipline
- Prior GMP experience
QA Administrator in Birmingham employer: Smart4Sciences
Smart4Sciences is an excellent employer, offering a supportive work culture that prioritises employee wellbeing and professional growth. Located in Wales, the company provides comprehensive training and a competitive salary range of £30,000 - £35,000, making it an ideal place for those looking to develop their skills in aerospace materials testing while contributing to meaningful projects.
