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- Tasks: Provide essential support to the Commercial Real Estate team and manage client transactions.
- Company: Join a highly regarded commercial law practice with a collaborative culture.
- Benefits: Enjoy 25 days annual leave, pension, and discretionary perks.
- Why this job: Kickstart your legal career in a dynamic environment with growth opportunities.
- Qualifications: Previous Legal Secretary experience and strong organisational skills required.
- Other info: Flexible working culture and supportive team atmosphere.
The predicted salary is between 40000 - 40000 £ per year.
Location: Hertfordshire or City of London
Salary: Up to £40k
Hours: 37.5 hours per week | Monday – Friday, 9:00am – 5:30pm
Contract: Permanent, Full-Time
An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career.
Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment.
Key Responsibilities
- Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proofreading, amending, formatting and transcribing documentation
- Converting PDFs to Word and producing documents in house style
- Managing dictation via Bighand
- Handling telephone and email enquiries professionally and relaying messages promptly
- Printing, scanning and photocopying documentation
- Supporting AML processes and completing searches
- Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents
- Managing post-completion formalities such as notices of transfer/charge and deeds of covenant
- Conducting Land Registry searches, requesting office copies and expediting applications
- Preparing lease and deed summaries and scheduling deeds
- Liaising with lenders and local authorities to obtain documentation
- Drafting correspondence to clients, HMRC, HMLR and solicitors
- Opening and closing client files, including ID checks and compliance documentation
- Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title
- Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details
- Supporting credit control by issuing overdue payment reminders
- Coordinating diary management, meetings and virtual appointments (Teams/Zoom)
- Providing ad hoc administrative support across departments as required
Key Skills & Experience
- Previous Legal Secretary experience, ideally within Commercial Real Estate
- Exceptional attention to detail and strong organisational skills
- Ability to prioritise workloads in a fast-paced, transactional environment
- Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign
- Strong understanding of legal processes and practice
- Excellent communication skills with a professional telephone manner
- High standard of grammar and spelling
- A proactive, adaptable and team-focused approach
Benefits
- 25 days annual leave
- Discretionary perks
- Statutory pension
- Death in Service (4x salary)
Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business.
Commercial Property Legal Secretary in St Albans employer: Smart10Ltd
Contact Detail:
Smart10Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Property Legal Secretary in St Albans
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in commercial real estate. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Knowing their values and recent projects will help you stand out. Plus, it shows you're genuinely interested in being part of their team!
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you'll need to handle calls and emails professionally. Role-play with a friend or family member to get comfortable with common scenarios you might face.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it helps us keep track of your application and get back to you quicker!
We think you need these skills to ace Commercial Property Legal Secretary in St Albans
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of a Commercial Property Legal Secretary. Highlight your relevant experience and skills, especially those related to legal documentation and administrative support.
Showcase Your IT Skills: Since the role requires advanced IT skills, be sure to mention your proficiency with software like Word, Excel, and DocuSign. We want to see that you're comfortable with the tools that will help you thrive in this position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about commercial real estate and how your previous experience makes you a great fit for our team. Keep it professional but let your personality show!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Smart10Ltd
✨Know Your Legal Jargon
Brush up on the specific legal terminology related to commercial real estate. Being able to confidently discuss terms like SDLT, AP1, and Land Registry will show that you’re not just familiar with the role but also genuinely interested in the field.
✨Showcase Your Tech Skills
Since the role requires advanced IT skills, be prepared to discuss your experience with software like iManage, DocuSign, and PDF Docs. Maybe even mention a time when you used these tools to streamline a process or solve a problem.
✨Demonstrate Your Organisational Skills
Think of examples where you successfully managed multiple tasks under tight deadlines. Highlighting your ability to prioritise and stay organised in a busy environment will resonate well with the interviewers.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, team dynamics, and opportunities for professional development. This shows you’re serious about finding the right fit for both you and the company.