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- Tasks: Provide essential support to the Commercial Real Estate team and manage client transactions.
- Company: Join a respected law firm with a collaborative and flexible culture.
- Benefits: Enjoy 25 days annual leave, pension, and discretionary perks.
- Other info: Fast-paced role ideal for proactive individuals who thrive under pressure.
- Why this job: Kickstart your legal career in a dynamic environment with growth opportunities.
- Qualifications: Previous experience as a Legal Secretary and strong organisational skills required.
The predicted salary is between 32000 - 40000 £ per year.
An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career.
Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment.
Key Responsibilities- Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proofreading, amending, formatting and transcribing documentation
- Converting PDFs to Word and producing documents in house style
- Managing dictation via Bighand
- Handling telephone and email enquiries professionally and relaying messages promptly
- Printing, scanning and photocopying documentation
- Supporting AML processes and completing searches
- Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents
- Managing post-completion formalities such as notices of transfer/charge and deeds of covenant
- Conducting Land Registry searches, requesting office copies and expediting applications
- Preparing lease and deed summaries and scheduling deeds
- Liaising with lenders and local authorities to obtain documentation
- Drafting correspondence to clients, HMRC, HMLR and solicitors
- Opening and closing client files, including ID checks and compliance documentation
- Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title
- Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details
- Supporting credit control by issuing overdue payment reminders
- Coordinating diary management, meetings and virtual appointments (Teams/Zoom)
- Providing ad hoc administrative support across departments as required
- Previous Legal Secretary experience, ideally within Commercial Real Estate
- Exceptional attention to detail and strong organisational skills
- Ability to prioritise workloads in a fast-paced, transactional environment
- Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign
- Strong understanding of legal processes and practice
- Excellent communication skills with a professional telephone manner
- High standard of grammar and spelling
- A proactive, adaptable and team-focused approach
- 25 days annual leave
- Discretionary perks
- Statutory pension
- Death in Service (4x salary)
Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business.
Legal Secretary - Commercial Real Estate in London employer: Smart10Ltd
Contact Detail:
Smart10Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Commercial Real Estate in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and recent projects, especially in commercial real estate. This will help you tailor your answers and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Get comfortable discussing your experience as a Legal Secretary and how it relates to the role. The more you practice, the more confident you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Legal Secretary - Commercial Real Estate in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role in Commercial Real Estate. Highlight relevant experience and skills that match the job description, like your proficiency with legal software and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to thrive in a busy, deadline-driven environment.
Show Off Your IT Skills: Since the role requires advanced IT skills, be sure to mention your experience with tools like Word, Excel, and DocuSign. If you’ve used any of the specific systems mentioned in the job description, definitely include that!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Smart10Ltd
✨Know Your Legal Stuff
Brush up on your knowledge of commercial real estate law and the specific processes mentioned in the job description. Being able to discuss legal terminology and procedures confidently will show that you're not just a secretary, but a valuable asset to the team.
✨Showcase Your Tech Skills
Familiarise yourself with the software listed in the job description, like iManage, DocuSign, and Bighand. If you can demonstrate your proficiency with these tools during the interview, it’ll give you a leg up over other candidates who might not be as tech-savvy.
✨Prepare for Scenario Questions
Think about how you would handle common scenarios in a busy legal environment, such as managing tight deadlines or dealing with difficult clients. Practising your responses will help you articulate your problem-solving skills and adaptability.
✨Ask Insightful Questions
Prepare some thoughtful questions about the firm’s culture, team dynamics, and opportunities for professional development. This shows that you’re genuinely interested in the role and eager to contribute to the firm’s success.