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- Tasks: Support office operations by managing supplies, maintaining equipment, and assisting with administrative tasks.
- Company: Join Smart10, a multi-award-winning recruitment consultancy in the professional services sector.
- Benefits: Earn £13.00 per hour with a full-time temporary contract and Monday to Friday hours.
- Why this job: Gain hands-on experience in a dynamic environment while contributing to a well-established business.
- Qualifications: Previous facilities or admin experience and proficiency in MS Office are required.
- Other info: Immediate start available; perfect for students seeking practical work experience.
An exciting opportunity to work for an established business in the professional services industry. The successful candidate will have previous experience working in facilities and administration support and must be available to commence work on an immediate basis.
Key Responsibilities:
- Undertaking regular stock takes of stationary, catering supplies, hygiene products etc.
- Keeping the coffee machines clean and provisioned and acting as the first point of contact for any faults or engineer visits.
- Maintaining office printers ensuring they are stocked with paper and ink.
- Monitoring the departments inbox and respond to or deal with enquiries.
- Assisting with office moves, and workstation set ups.
- Ensuring the building is kept clean and tidy.
- Working closely with receptionists and covering when needed.
- Ensuring client areas and meeting rooms are properly provisioned.
- Reserve parking spaces.
- Running weekly fire alarm tests.
- Assisting in setting the annual IT budget.
- Line management of the in-house IT team.
Skills and Experience:
- Previous experience in a similar role.
- Good admin skills.
- Proficient user of MS Office suite.
- Available for work on an immediate basis.
Facilities Assistant employer: Smart10Ltd
Contact Detail:
Smart10Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities listed in the job description. Highlight your relevant experience in facilities management and administration during any conversations or interviews, as this will show that you understand the role and are prepared to hit the ground running.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can help you tailor your approach when discussing your suitability for the position.
✨Tip Number 3
Demonstrate your proficiency with the MS Office suite by preparing examples of how you've used these tools effectively in past roles. Being able to discuss specific instances where you've utilised these skills can set you apart from other candidates.
✨Tip Number 4
Be ready to discuss your availability for immediate work. Since the role requires someone who can start right away, emphasising your readiness to begin immediately can make a strong impression on the hiring team.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities and administration support. Use specific examples that demonstrate your skills in managing supplies, maintaining equipment, and providing excellent customer service.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous experience aligns with the tasks of stock management, office maintenance, and supporting the IT team.
Highlight Relevant Skills: Emphasise your proficiency in MS Office and any other relevant software. Mention your good admin skills and ability to work under pressure, as these are crucial for the role.
Show Availability: Clearly state your availability to start immediately in both your CV and cover letter. This is important as the company is looking for someone who can commence work without delay.
How to prepare for a job interview at Smart10Ltd
✨Showcase Your Facilities Experience
Make sure to highlight any previous experience you have in facilities management or administration support. Be prepared to discuss specific tasks you've handled, such as stock management or office maintenance.
✨Demonstrate Your Admin Skills
Since good admin skills are essential for this role, be ready to provide examples of how you've effectively managed emails, schedules, or other administrative tasks in the past.
✨Familiarise Yourself with MS Office
As a proficient user of the MS Office suite is required, brush up on your skills in Word, Excel, and Outlook. You might be asked about how you use these tools in your daily work.
✨Prepare Questions About the Role
Think of insightful questions to ask about the responsibilities and expectations of the Facilities Assistant position. This shows your genuine interest in the role and helps you understand if it's the right fit for you.
