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- Tasks: Provide essential support to the Commercial Real Estate team and manage client transactions.
- Company: Join a respected law firm with a collaborative and flexible culture.
- Benefits: Enjoy 25 days annual leave, pension, and other perks.
- Why this job: Kickstart your legal career in a dynamic environment with growth opportunities.
- Qualifications: Previous experience as a Legal Secretary and strong organisational skills required.
- Other info: Fast-paced role ideal for proactive individuals who thrive under pressure.
The predicted salary is between 28800 - 48000 £ per year.
An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career.
Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment.
Key Responsibilities- Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proofreading, amending, formatting and transcribing documentation
- Converting PDFs to Word and producing documents in house style
- Managing dictation via Bighand
- Handling telephone and email enquiries professionally and relaying messages promptly
- Printing, scanning and photocopying documentation
- Supporting AML processes and completing searches
- Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents
- Managing post-completion formalities such as notices of transfer/charge and deeds of covenant
- Conducting Land Registry searches, requesting office copies and expediting applications
- Preparing lease and deed summaries and scheduling deeds
- Liaising with lenders and local authorities to obtain documentation
- Drafting correspondence to clients, HMRC, HMLR and solicitors
- Opening and closing client files, including ID checks and compliance documentation
- Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title
- Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details
- Supporting credit control by issuing overdue payment reminders
- Coordinating diary management, meetings and virtual appointments (Teams/Zoom)
- Providing ad hoc administrative support across departments as required
- Previous Legal Secretary experience, ideally within Commercial Real Estate
- Exceptional attention to detail and strong organisational skills
- Ability to prioritise workloads in a fast-paced, transactional environment
- Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign
- Strong understanding of legal processes and practice
- Excellent communication skills with a professional telephone manner
- High standard of grammar and spelling
- A proactive, adaptable and team-focused approach
- 25 days annual leave
- Discretionary perks
- Statutory pension
- Death in Service (4x salary)
Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business.
Legal Secretary employer: Smart10 Ltd
Contact Detail:
Smart10 Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Legal Secretary role.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their approach to commercial real estate and think about how your skills can contribute. We want you to shine, so practice common interview questions and have some examples ready to showcase your experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. We recommend mentioning something specific from the interview to remind them of your conversation and keep you top of mind.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we often have exclusive listings that you won’t find elsewhere. Let’s get you that Legal Secretary job!
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in commercial real estate and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Skills: Don’t hold back on showcasing your IT skills! Mention your proficiency with software like Word, Excel, and DocuSign. We love seeing candidates who are tech-savvy and can handle the tools we use daily.
Craft a Strong Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how your previous experience aligns with our needs. We appreciate a personal touch that reflects your enthusiasm for the position.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Let’s make this happen together!
How to prepare for a job interview at Smart10 Ltd
✨Know Your Legal Jargon
Brush up on the specific legal terminology related to commercial real estate. Being able to confidently discuss terms like SDLT, Land Registry, and compliance documentation will show that you’re not just familiar with the role but also genuinely interested in the field.
✨Showcase Your Tech Skills
Make sure you’re comfortable with the software mentioned in the job description, such as Word, iManage, and DocuSign. During the interview, you might be asked about your experience with these tools, so having examples ready will demonstrate your readiness for the role.
✨Demonstrate Your Organisational Skills
Prepare to discuss how you manage multiple tasks and deadlines. You could share a specific example of a time when you successfully prioritised your workload in a busy environment, which is crucial for a Legal Secretary.
✨Practice Professional Communication
Since excellent communication skills are key for this role, practice articulating your thoughts clearly and professionally. Consider doing mock interviews with a friend or family member to refine your responses and ensure you convey your ideas effectively.