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- Tasks: Provide essential support in a busy Commercial Real Estate team, managing documents and client communications.
- Company: Join a respected law firm known for its collaborative and flexible work culture.
- Benefits: Enjoy 25 days annual leave, pension, and discretionary perks.
- Why this job: Kickstart your legal career in a dynamic environment with growth opportunities.
- Qualifications: Previous experience as a Legal Secretary and strong organisational skills required.
- Other info: Be part of a supportive team that values your development.
The predicted salary is between 35000 - 40000 £ per year.
An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career.
Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment.
Key Responsibilities- Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proofreading, amending, formatting and transcribing documentation
- Converting PDFs to Word and producing documents in house style
- Managing dictation via Bighand
- Handling telephone and email enquiries professionally and relaying messages promptly
- Printing, scanning and photocopying documentation
- Supporting AML processes and completing searches
- Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents
- Managing post-completion formalities such as notices of transfer/charge and deeds of covenant
- Conducting Land Registry searches, requesting office copies and expediting applications
- Preparing lease and deed summaries and scheduling deeds
- Liaising with lenders and local authorities to obtain documentation
- Drafting correspondence to clients, HMRC, HMLR and solicitors
- Opening and closing client files, including ID checks and compliance documentation
- Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title
- Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details
- Supporting credit control by issuing overdue payment reminders
- Coordinating diary management, meetings and virtual appointments (Teams/Zoom)
- Providing ad hoc administrative support across departments as required
- Previous Legal Secretary experience, ideally within Commercial Real Estate
- Exceptional attention to detail and strong organisational skills
- Ability to prioritise workloads in a fast-paced, transactional environment
- Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign
- Strong understanding of legal processes and practice
- Excellent communication skills with a professional telephone manner
- High standard of grammar and spelling
- A proactive, adaptable and team-focused approach
- 25 days annual leave
- Discretionary perks
- Statutory pension
- Death in Service (4x salary)
Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business.
Commercial Property Legal Secretary employer: Smart10 Ltd
Contact Detail:
Smart10 Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Property Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Get comfortable answering common questions and discussing your experience as a Legal Secretary. The more you practice, the more confident you'll feel when it counts!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're proactive and serious about landing that Commercial Property Legal Secretary position.
We think you need these skills to ace Commercial Property Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of a Legal Secretary in Commercial Real Estate. Highlight relevant experience and skills that match the job description, like your proficiency with legal software and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to thrive in a busy environment.
Showcase Your IT Skills: Since the role requires advanced IT skills, be sure to mention your experience with tools like Word, Excel, and DocuSign. If you have any certifications or training in these areas, don’t forget to include them!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Smart10 Ltd
✨Know Your Legal Jargon
Brush up on key legal terms and processes related to commercial real estate. Being able to speak the language will not only impress your interviewers but also show that you’re serious about the role.
✨Showcase Your Tech Skills
Familiarise yourself with the software mentioned in the job description, like iManage, DocuSign, and Bighand. If you can demonstrate your proficiency during the interview, it’ll give you a significant edge.
✨Prepare for Scenario Questions
Think of examples from your past experience where you successfully managed tight deadlines or complex tasks. Be ready to discuss how you prioritised your workload and handled challenges in a busy environment.
✨Ask Insightful Questions
Prepare thoughtful questions about the firm’s culture, team dynamics, and opportunities for professional development. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.