Finance Assistant

Permanent employee, Full-time · UK and Edinburgh Head Office

Who We Are

At SmartPA, we don’t just provide support – we transform it. Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting-edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we’re the engine behind smarter, more efficient operations. With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world. If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!

Key Responsibilities and Skills

• Accounts Payable
  • Gaining approval for supplier and partner invoices.
  • Input invoices accurately.
  • Input employee expense claims.
  • Reconciling credit card and bank account.
  • Reconciling supplier statements and dealing with queries.
  • Reviewing all processes that relate to accounts payable with a proactive view to improve processes.
  • Setting up BACS run through bank account for partners suppliers.
  • Carry out any ad hoc accounts payable duties.
• Accounts Receivable
  • Providing accurate new client billing handover.
  • Managing Bonus Client Reconciliations and email handovers to partners.
  • Ensuring retained clients are set up on direct debit / recurring payments.
  • Follow credit control process and ensure payments are received in a timely manner.
  • Produce franchise sales invoice.
  • Reconcile GoCardless Account.
  • On a monthly basis run all Management Fee invoices for the partnership.
  • Recording corporate account PO processes.
• Month End
  • Reconciling direct debit accounts to GoCardless.
  • Posting fixed asset depreciation journals.
  • Posting prepayments and accruals journals.
• Other Finance Responsibilities
  • Managing finance mailbox to respond to customer and supplier queries.
  • Reviewing finance processes and identifying improvements and efficiencies.
  • Ensuring ad-hoc expenditure (socials) in line with company budget.
  • Support Head of Finance with ad-hoc tasks and projects as required.

Skills

• Your experience is key, but your attitude is what sets you apart!
• Proactive, resilient and have excellent written and verbal communication skills.
• Experience of working in a finance environment.
• Organised and detail orientated.
• Problem solving and multi-tasking skills.
• Process Driven.
• Good energetic personality!
• Great social skills.
• Experience in completing tasks to tight deadlines.

Schedule

Monday-Friday, 9am-5.30pm

Job Type

Full-time, permanent

What's in it for you?

At SmartPA, we believe in rewarding talent and supporting your growth:

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Hybrid Work
• Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
• 33 Days Holiday: Because rest fuels greatness.
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
• Enhanced Benefits: Unlock additional perks based on your loyalty and length of service.

At SmartPA we provide industry leading administrative and business support services to organisations across the globe. Through our knowledge and experience, we aim to teach the true value of EA and secretarial services as a fundamental support function in every business, providing access to the world’s largest talent pool, whilst raising standards and inspiring growth across our marketplace. We offer a variety of opportunities to work with and within SmartPA from free training to becoming a fully fledged Partner. The Partnership provides a unique opportunity for Partners to run their own home based business, delivering SmartPA's world-class back office services. Whether you want flexible working hours, increased income, better work-life balance or minimised childcare costs, SmartPA enables you to achieve your goals.