At a Glance
- Tasks: Curate and manage data, coordinate content updates, and ensure data integrity.
- Company: Join SmartPA, a leader in transforming administrative support with innovative tech.
- Benefits: Competitive salary, yearly bonuses, 33 days holiday, and hybrid/remote work options.
- Other info: Great growth opportunities and a vibrant, client-focused culture.
- Why this job: Make a real impact while working with a global tech giant in a dynamic environment.
- Qualifications: Experience in data management, strong organisational skills, and proficiency in spreadsheet software.
The predicted salary is between 30000 - 40000 £ per year.
Permanent employee, Full-time – UK and Edinburgh Head Office. Salary: £30,000 – £40,000 per year.
Who We Are
At SmartPA, we don’t just provide support – we transform it. Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting‐edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in tech, automotive and retail, we’re the engine behind smarter, more efficient operations. With a vibrant, client‐focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world. If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!
Key Responsibilities and Skills
What You’ll Do
The Centre of Excellence (COE) is the driving force behind SmartPA, where strategy comes to life. As part of this dynamic, client‐facing department, you’ll be the heartbeat of our business – delivering high‐impact, tailored support to a key client account daily. In the role of Business Support Executive, you’ll play a pivotal role in providing bespoke solutions to a variety of stakeholders. You’ll tackle real challenges, establish meaningful relationships and make a tangible difference to client success. This particular role is assigned to one of our ‘dedicated’ clients, meaning you will be representing our brand, whilst working very closely with a global tech giant. This is a generalised role for someone with a strong organisational streak, and keen aptitude with data and information systems.
What Your Day Will Look Like
- Curate and govern research data: manage the lifecycle of complex, unstructured research datasets, ensuring data integrity and compliance.
- Coordinate content updates across platforms (e.g., internal knowledge bases, dashboards, microsites, Google Sheets and NotebookLM), working with stakeholders to gather, format, and publish information.
- Process and clean raw data using tools like spreadsheets, preparing it for analysis or reporting.
- Develop and document standards, processes, and governance policies for content and data management, covering best practices and system usage.
- Manage multiple projects simultaneously, maintaining a high level of quality under tight deadlines.
Skills
About You
You are highly organised, meticulous, and comfortable handling large volumes of information. You have a natural curiosity about how data systems work and are always looking for ways to make processes more efficient. You are a reliable and effective communicator who can translate technical data concepts to non‐technical colleagues.
Experience
What You’ll Need
Your experience is key but your attitude is what sets you apart.
Essential:
- Proven experience in a content management, data entry, or administrative role with a focus on data.
- Expert proficiency with spreadsheet software (e.g., Excel, Google Sheets), including functions, pivot tables, and data validation.
- Excellent attention to detail and a methodical approach to identifying and correcting data inaccuracies.
- Strong written and verbal communication skills.
- Strong understanding of how to simplify data for the end user, allowing them to make quick decisions, whilst working at pace – whether this be through charts and/or summarising in a clean, meticulous way.
Desirable:
- Comfortable and familiar with basic querying and data manipulation.
- Experience working with a Content Management System (CMS) or a Customer Relationship Management (CRM) platform.
- Experience with data governance best practices.
- Familiarity with version control and modern documentation practices.
Work Remotely: Yes
Salary: £30,000 – £40,000 (depending on experience)
Schedule: Monday – Friday. Your working hours will be 2:00 pm to 10:30 pm (UK time), aligned to cover the 9:00 am to 5:30 pm (EST) business day.
Job Type: Full-time, Permanent (37.5 hours per week)
What’s in it for you?
At SmartPA we believe in rewarding talent and supporting your growth.
- Competitive salaries
- Yearly bonuses based on company, department, and individual performance.
- Department based incentives.
- Hybrid/Remote work: Whether you prefer a hybrid model or require remote work due to your location, we’re open to discuss options that work for you!
- 33 days holiday: Because rest fuels greatness.
- Growth opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
About us
At SmartPA we provide industry‐leading administrative and business support services to organisations across the globe. Through our knowledge and experience, we aim to teach the true value of EA and secretarial services as a fundamental support function in every business, providing access to the world’s largest talent pool, whilst raising standards and inspiring growth across our marketplace.
We offer a variety of opportunities to work with and within SmartPA from free training to becoming a fully fledged Partner. The partnership provides a unique opportunity for Partners to run their own home‐based business, delivering SmartPA’s world‐class back‐office services. Whether you want flexible working hours, increased income, better work‐life balance or minimised childcare costs, SmartPA enables you to achieve your goals.
Business Support Executive - Data & Content Management in Edinburgh employer: Smart PA
At SmartPA, we pride ourselves on being an exceptional employer that champions innovation and creativity in the administrative sector. Our vibrant work culture fosters collaboration and personal growth, offering competitive salaries, generous holiday allowances, and flexible working arrangements to suit your lifestyle. Join us in Edinburgh, where you'll have the opportunity to make a meaningful impact while developing your skills alongside a team dedicated to redefining excellence in business support.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Executive - Data & Content Management in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of Business Support Executive. Highlight your data management experience and how you can make a difference.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Business Support Executive - Data & Content Management in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Support Executive role. Highlight your experience with data management and content coordination, as these are key aspects of the job.
Show Off Your Skills:Don’t hold back on showcasing your proficiency with spreadsheet software like Excel or Google Sheets. Mention any specific projects where you’ve used these tools to manage data effectively.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points to make your skills and experiences stand out, and ensure your communication style reflects the professional yet vibrant culture we have at SmartPA.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with SmartPA!
How to prepare for a job interview at Smart PA
✨Know Your Data
Since the role focuses heavily on data management, make sure you brush up on your data handling skills. Be prepared to discuss your experience with spreadsheets and any tools you've used for data processing. Highlight specific examples where you've improved data integrity or streamlined processes.
✨Showcase Your Organisational Skills
This position requires a strong organisational streak, so come ready to demonstrate how you manage multiple projects. Share anecdotes that illustrate your ability to juggle tasks while maintaining quality under tight deadlines. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Clearly
As a Business Support Executive, you'll need to translate complex data concepts into simple terms. Practice explaining technical information in a way that's easy to understand. During the interview, focus on your communication style and ensure you convey your thoughts clearly and concisely.
✨Research SmartPA
Familiarise yourself with SmartPA's mission and values. Understand their approach to transforming administrative services and be ready to discuss how your skills align with their goals. Showing genuine interest in the company will help you stand out as a candidate who is not just looking for a job, but is excited about contributing to their vision.
