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- Tasks: Support the QSHE team with administrative tasks and maintain essential management systems.
- Company: Join Smart, a leader in engineering services for top-tier facilities worldwide.
- Benefits: Gain valuable experience, work in a supportive environment, and enjoy career growth opportunities.
- Other info: Dynamic role with a focus on teamwork and communication.
- Why this job: Make a difference in quality, health, safety, and environment while developing your skills.
- Qualifications: Strong organisational skills and attention to detail; no prior experience required.
The predicted salary is between 30000 - 40000 £ per year.
Company Overview
At Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centers and commercial facilities globally.
Role Overview
The QSHE Administrator will work within the Quality, Health, Safety, and Environment (QSHE) team and report directly to the Quality, Health & Safety Manager. This role provides high-level administrative support essential for maintaining the company's management systems, ensuring information is up to date, and facilitating communication of statistical data across internal departments.
Key Responsibilities
- Update spreadsheets, databases, and inventories with statistical, financial, and non-financial information.
- Enter information related to accidents, first aid, hazardous materials, training, corrective actions, customer complaints, and internal non-conformance into relevant systems.
- Organise internal meetings and take minutes as necessary.
- Provide support to the QSHE Team, including sending meeting invites, collating and distributing information, and taking minutes.
- Maintain QHSE actions and ensure timely completion through effective communication with internal staff.
- Update notice boards with contact details, procedures, posters, performance results, and relevant QHSE information.
- Maintain various quality-related documentation, such as non-conformance reports, internal audit schedules, procedures, and policies.
- Maintain SHE documentation, including meeting minutes, inspection reports, accident records, concern and near-miss reports, and stock inventories.
- Work with the QHSE team, QSHE Advisor & Managers and other key stakeholders to provide administrative support for internal improvement projects.
- Compile order sheets for first aid and Personal Protective Equipment (PPE) requirements.
- Communicate QHSE information to internal or external stakeholders as required.
- Perform any other administrative tasks as required by the Quality, Health & Safety Manager.
QSHE Administrator- Teddington employer: smart managed solutions
Contact Detail:
smart managed solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land QSHE Administrator- Teddington
✨Tip Number 1
Network like a pro! Reach out to people in the QSHE field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching Smart and its QSHE practices. Show us you’re genuinely interested in our mission and how you can contribute to maintaining high standards.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to quality, health, safety, and environment. We want to see how you handle real-life scenarios!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us you’re keen on the role.
We think you need these skills to ace QSHE Administrator- Teddington
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the QSHE Administrator role. Highlight any relevant experience in quality, health, safety, and environment, and don’t forget to showcase your administrative skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the QSHE field and how your skills align with our company values. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail: As a QSHE Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly, and you’ll find all the info you need about the role there too. Let’s make this happen!
How to prepare for a job interview at smart managed solutions
✨Know Your QSHE Basics
Make sure you brush up on the key concepts of Quality, Health, Safety, and Environment. Understand the importance of maintaining management systems and be ready to discuss how you can contribute to keeping information up to date.
✨Show Your Organisational Skills
As a QSHE Administrator, you'll need to juggle various tasks. Prepare examples from your past experiences where you've successfully organised meetings, taken minutes, or managed documentation. This will demonstrate your ability to handle the role's responsibilities.
✨Be Ready for Data Discussions
Since the role involves updating spreadsheets and databases, be prepared to talk about your experience with data entry and management. Highlight any tools or software you’ve used, and be ready to explain how you ensure accuracy in your work.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked how you would communicate QHSE information to different stakeholders, so think about how you would tailor your message for various audiences.