At a Glance
- Tasks: Support engineering teams by managing GxP documentation and ensuring compliance with regulations.
- Company: Join Smart Managed Solutions, a leader in engineering and facilities management.
- Benefits: Gain experience in a prestigious environment with opportunities for growth and development.
- Other info: Be part of a high-performing team dedicated to operational excellence.
- Why this job: Make a real impact in the pharmaceutical industry while honing your organisational skills.
- Qualifications: Experience in GxP environments and strong administrative skills are essential.
About Smart Managed Solutions
At Smart Managed Solutions, we deliver world-class engineering and facilities management services to some of the UK's most prestigious commercial, scientific, and critical environments. We pride ourselves on providing exceptional customer service, technical excellence, and operational innovation.
We are seeking a highly organised and detail-oriented GxP Administrator to join our team in Teddington, supporting a leading pharmaceutical and laboratory-based client. This is an excellent opportunity for an individual with experience working within a GxP-regulated environment, who understands the importance of compliance, documentation control, and quality management within building services and laboratory facilities.
The Role
As a GxP Administrator, you will play a critical role in supporting the engineering and facilities teams to ensure all activities are delivered in compliance with GxP regulations and internal quality standards. You will be responsible for maintaining accurate documentation, supporting audits and inspections, managing controlled records, and ensuring engineering activities within laboratory and pharmaceutical environments are appropriately documented and compliant.
Key Responsibilities
- Maintain and manage GxP documentation, records, and controlled documents.
- Support engineering and facilities management teams with compliance administration.
- Ensure maintenance, calibration, qualification, and validation documentation is completed accurately and stored in accordance with GxP requirements.
- Review work orders, permits, SOPs, risk assessments, and engineering records for completeness and compliance.
- Coordinate document control processes, including version management and approval workflows.
- Assist with internal and external audits, inspections, and quality reviews.
- Track corrective and preventative actions (CAPAs) and support closure activities.
- Support contractor compliance and documentation requirements.
- Produce compliance reports, KPIs, and administrative support for management teams.
- Liaise with client stakeholders, quality teams, laboratories, and engineering personnel.
- Assist in ensuring compliance with GMP, GDP, and relevant pharmaceutical industry standards.
About You
Essential Experience
- Previous experience working in a GxP, GMP, pharmaceutical, biotechnology, laboratory, life sciences, or highly regulated environment.
- Experience in document control, quality administration, or facilities administration.
- Understanding of GxP principles and quality management systems.
- Experience supporting engineering, maintenance, or building services operations.
- Strong administrative and organisational skills with exceptional attention to detail.
- Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Excellent communication and stakeholder management skills.
Desirable Experience
- Knowledge of GMP, GDP, GLP, or pharmaceutical quality systems.
- Experience supporting validation, qualification, commissioning, or engineering compliance activities.
- Familiarity with CAFM systems, electronic quality management systems (eQMS), or document management platforms.
- Experience working within laboratory or research environments.
Why Join Smart Managed Solutions?
This role offers the chance to become part of a high-performing team supporting a prestigious scientific and pharmaceutical facility. You'll have the opportunity to work in a regulated environment where quality, compliance, and operational excellence are at the heart of everything we do.
If you have GxP experience and are looking for your next challenge within building services and laboratory facilities management, we'd love to hear from you. Apply today and help us deliver excellence in critical environments.
StudySmarter Expert Advice🤫
We think this is how you could land GxP Administrator in Teddington
✨Unlock Networking Opportunities
Dive into industry-specific events like pharmaceutical conferences and seminars, where you can meet hiring managers from companies like Smart Managed Solutions. These are goldmines for making connections and learning about job openings before they hit the mainstream job boards.
✨Join Relevant Professional Bodies
Get involved with organisations such as the Royal Pharmaceutical Society or your local pharmaceutical professionals' network. Being an active member can boost your credibility and may even lead to job referrals in top organisations like Smart Managed Solutions.
✨Leverage Internships for Full-time Roles
If you can, consider pursuing internships in the pharmaceutical industry, especially with companies like Smart Managed Solutions. These opportunities often pave the way for full-time positions and allow you to demonstrate your capabilities firsthand.
✨Tailor Your Approach
When you're applying for roles, don't rush it! Take the time to customise your applications for specific positions, showcasing relevant skills and experiences that align with what Smart Managed Solutions is looking for. A tailored application can really make you stand out!
We think you need these skills to ace GxP Administrator in Teddington
Some tips for your application 🫡
Showcase Your Relevant Experience:When applying for a role in the pharmaceutical industry, it's crucial to highlight any relevant experience you have. Whether that's internships, lab work, or even related coursework, make sure to weave this into your CV and cover letter. We want to see how your background aligns with the role you're applying for at Smart Managed Solutions!
Emphasise Your Understanding of Regulations:The pharmaceutical industry is heavily regulated, so it's important to indicate your familiarity with industry standards and regulations. In your cover letter, mention any training or certifications you've received that are relevant, or discuss projects where you’ve navigated compliance. This will show Smart Managed Solutions that you're not just a fit for the job but also a safety-conscious candidate!
Tailor Your CV to Be Result-Driven:Craft your CV to highlight quantifiable achievements, especially if you have previous roles in pharmaceuticals or related fields. Use metrics to demonstrate your impact, such as improved processing times or successful project completions while working on trials. This analytical approach will resonate well with hiring managers at Smart Managed Solutions!
Convey Your Passion for the Industry:In your cover letter, express why you are passionate about working in the pharmaceutical sector. Whether it’s your desire to contribute to groundbreaking drug research or improve patient outcomes, let it shine through! At Smart Managed Solutions, we value candidates who are truly enthusiastic about their work—you might just stand out from the crowd.
How to prepare for a job interview at Smart Managed Solutions
✨Understand the Science
Make sure you brush up on key pharmaceutical concepts and recent developments in the industry. You might get asked some technical questions during the interview at Smart Managed Solutions that show your grasp of drug development processes or regulatory requirements, so be ready to discuss them clearly.
✨Showcase Relevant Experience
If you have any hands-on experience or internships in a laboratory setting, be sure to highlight these in your responses. Think about the projects you worked on, the methodologies you used, and the impact you made. It's all about telling a story that connects your background to the role you're applying for.
✨Know Their Products
Take some time to familiarise yourself with Smart Managed Solutions’s product range and recent breakthroughs. Understanding their portfolio not only shows your enthusiasm for the role but also allows you to ask insightful questions that demonstrate your interest in actively contributing to their projects.
✨Be Ready for Regulatory Scenarios
In a full-time pharmaceutical role, understanding the regulatory landscape is crucial. Prepare for situational questions that may test your problem-solving skills concerning compliance and safety standards. You could be asked how you'd handle a hypothetical issue regarding a drug’s market release, so think through your approach.
