At a Glance
- Tasks: Support the QSHE team with administrative tasks and maintain essential management systems.
- Company: Join Smart, a leader in engineering services for top-tier facilities worldwide.
- Benefits: Competitive salary, career development opportunities, and a supportive team environment.
- Other info: Be part of a passionate team that values empowerment and integrity.
- Why this job: Make a difference in quality, health, safety, and environment while growing your skills.
- Qualifications: Strong organisational skills and attention to detail; experience in administration is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Company Overview:
At Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centers and commercial facilities globally. Our unique value lies in recognising that people are the heart of every organisation. Investing in our team is our greatest priority. Despite the rapid advancement of technology and the evolution of building infrastructures, it is the leadership and personal contributions of our dedicated Smart team members that distinguish us from the competition. We are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion - this is the Smart way.
Role Overview:
The QSHE Administrator will work within the Quality, Health, Safety, and Environment (QSHE) team and report directly to the Quality, Health & Safety Manager. This role provides high-level administrative support essential for maintaining the company's management systems, ensuring information is up to date, and facilitating communication of statistical data across internal departments.
Key Responsibilities:
- Update spreadsheets, databases, and inventories with statistical, financial, and non-financial information.
- Enter information related to accidents, first aid, hazardous materials, training, corrective actions, customer complaints, and internal non-conformance into relevant systems.
- Organise internal meetings and take minutes as necessary.
- Provide support to the QSHE Team, including sending meeting invites, collating and distributing information, and taking minutes.
- Maintain QHSE actions and ensure timely completion through effective communication with internal staff.
- Update notice boards with contact details, procedures, posters, performance results, and relevant QHSE information.
- Maintain various quality-related documentation, such as non-conformance reports, internal audit schedules, procedures, and policies.
- Maintain SHE documentation, including meeting minutes, inspection reports, accident records, concern and near-miss reports, and stock inventories.
- Work with the QHSE team, QSHE Advisor & Managers and other key stakeholders to provide administrative support for internal improvement projects.
- Compile order sheets for first aid and Personal Protective Equipment (PPE) requirements.
- Communicate QHSE information to internal or external stakeholders as required.
- Perform any other administrative tasks as required by the Quality, Health & Safety Manager.
QSHE Administrator- Teddington employer: Smart Managed Solutions
At Smart, we pride ourselves on being an exceptional employer, particularly for the QSHE Administrator role in Teddington. Our commitment to employee development is evident through our supportive work culture that values empowerment, integrity, and passion, ensuring that every team member has the opportunity to grow and thrive. With a focus on maintaining high standards in quality, health, safety, and environment, we offer a dynamic environment where your contributions are recognised and valued, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land QSHE Administrator- Teddington
✨Tip Number 1
Network like a pro! Reach out to people in the QSHE field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching Smart and their values. Show us how your skills align with our focus on empowerment, integrity, and passion. We love seeing candidates who resonate with our culture!
✨Tip Number 3
Practice common interview questions related to QSHE roles. Think about how you’d handle specific scenarios, like managing safety documentation or communicating with stakeholders. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace QSHE Administrator- Teddington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the QSHE Administrator role. Highlight relevant experience and skills that align with the job description, especially in quality, health, safety, and environment. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the QSHE field and how your values align with ours at Smart. Keep it concise but impactful – we love a good story!
Showcase Your Attention to Detail:As a QSHE Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Smart Managed Solutions
✨Know Your QSHE Basics
Make sure you brush up on your knowledge of Quality, Health, Safety, and Environment principles. Understand the key responsibilities of the QSHE Administrator role and be ready to discuss how your skills align with maintaining management systems and handling statistical data.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to share examples of how you've successfully organised meetings, maintained documentation, or managed databases in the past. Highlight any tools or software you’re familiar with that can help streamline these processes.
✨Communicate Clearly
Effective communication is crucial in this role. Practice articulating your thoughts clearly and concisely. Be ready to explain how you would communicate QHSE information to different stakeholders, ensuring everyone is on the same page.
✨Emphasise Teamwork and Collaboration
The QSHE team works closely with various departments, so it’s important to demonstrate your ability to collaborate. Share experiences where you’ve worked as part of a team to achieve a common goal, especially in relation to health and safety initiatives.
