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- Tasks: Ensure compliance in procurement activities and manage supplier documentation.
- Company: Join Smart, a leader in engineering services for data centres and commercial facilities worldwide.
- Benefits: Enjoy a supportive team culture with opportunities for personal growth and development.
- Why this job: Be part of a mission-driven company that values empowerment, integrity, and passion.
- Qualifications: No specific experience required; just a keen eye for detail and a willingness to learn.
- Other info: Flexible working options available; perfect for students looking to gain real-world experience.
The predicted salary is between 28800 - 43200 £ per year.
Company Overview: At Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centers and commercial facilities globally. Our unique value lies in recognising that people are the heart of every organisation. Investing in our team is our greatest priority. Despite the rapid advancement of technology and the evolution of building infrastructures, it is the leadership and personal contributions of our dedicated Smart team members that distinguish us from the competition. We are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion - this is the Smart way.
Role Overview: As a Procurement Compliance Co-ordinator, your primary responsibility would be to ensure that Supply chain service providers comply with Smart’s applicable laws and regulations as they apply to their specific industry.
Key Responsibilities:
- Monitor procurement activities for compliance with internal policies and external regulations.
- Acquire all required health, safety and insurance documentation from the contractor to ensure all criteria has been met and paperwork is in date for 500+ vendors, tracking deadlines and ensuring timely updates.
- Conduct regular audits and assessments to ensure adherence to compliance standards.
- Collaborate with department heads and vendors to resolve compliance issues and improve procurement efficiency.
- Prepare and maintain documentation related to procurement compliance activities.
- Generate and maintain weekly and monthly reports related to insurance renewals to provide insights on coverage.
- Manage weekly supplier communication channels to stay on top of all outstanding activities.
- Maintain accurate records and documentation of all supplier compliance-related activities.
- Provide training and support to staff on procurement compliance requirements and procedures.
- Analyse procurement data to identify trends and areas for improvement.
- Assist in maintaining supplier relationships and ensuring compliance with contractual agreements.
- Monitor and evaluate supplier performance based on agreed evaluation criteria via reports related to supplier performance, compliance, and cost analysis.
- Be the first point of contact for on-boarded supply chain, via procurement inbox.
- Regularly review vendor disciplines against usage, best in class supply chain.
- Request and maintain supplier rates to assist in management benchmarking.
- Analyse suppliers’ pricing structures to inform procurement decisions and negotiations.
- Document processes and create templates to streamline procurement procedures.
- Maintain and update procurement records using centralised systems such as SharePoint and Microsoft Dynamics.
- Assist with restricted vendor’s purchasing approvals, via Evision workflow.
- Participate in meetings to discuss procurement strategies and supplier evaluation.
If you would like to learn more about this role, please reach out to our team.
Procurement Coordinator employer: smart managed solutions
Contact Detail:
smart managed solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Coordinator
✨Tip Number 1
Familiarise yourself with procurement compliance regulations and standards relevant to the industry. Understanding these will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the procurement field, especially those who have experience in compliance roles. Engaging with them can provide insights into the challenges they face and how to tackle them effectively.
✨Tip Number 3
Stay updated on the latest trends in procurement technology and compliance tools. Being knowledgeable about platforms like SharePoint and Microsoft Dynamics can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss specific examples of how you've handled compliance issues or improved procurement processes in past roles. Real-life scenarios can showcase your problem-solving skills and adaptability.
We think you need these skills to ace Procurement Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Procurement Coordinator position. Understand the key responsibilities and required skills, so you can tailor your application accordingly.
Tailor Your CV: Customise your CV to highlight relevant experience in procurement compliance, supplier management, and data analysis. Use specific examples that demonstrate your ability to monitor compliance and improve procurement efficiency.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the role and the company. Mention how your values align with Smart's core values of Empowerment, Integrity, and Passion, and provide examples of how you've embodied these in your previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at smart managed solutions
✨Understand the Company Values
Before your interview, take some time to familiarise yourself with Smart's core values: Empowerment, Integrity, and Passion. Be prepared to discuss how these values resonate with you and how you can embody them in your role as a Procurement Coordinator.
✨Showcase Your Compliance Knowledge
Since the role focuses heavily on compliance, be ready to discuss your understanding of procurement regulations and internal policies. Bring examples from your past experiences where you ensured compliance or improved processes, as this will demonstrate your capability in the role.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle compliance issues. Think of specific situations where you successfully resolved conflicts or improved procurement efficiency, and be ready to share those stories.
✨Highlight Your Analytical Skills
The role involves analysing procurement data and supplier performance. Be prepared to discuss your experience with data analysis tools and how you've used data to inform decisions or identify trends in previous roles. This will show your analytical mindset and attention to detail.
