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- Tasks: Support the QHSE team with administrative tasks and maintain essential management systems.
- Company: Join Smart Managed Solutions, a leader in quality engineering services.
- Benefits: Enjoy a hybrid work schedule, comprehensive training, and clear career progression.
- Why this job: Make a real impact on health and safety while growing your skills in a supportive environment.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Dynamic workplace with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
A fantastic opportunity has arisen for a QHSE Administrator to join us here at Smart Managed Solutions. This opportunity consists of a Monday-Friday 08:00-17:00 working pattern and offers a hybrid working schedule.
We are proud to be an employer that values your growth and work-life balance. We offer comprehensive training opportunities and clear progression routes to help you build a rewarding career. At SMART, we help the world's leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the world's top data centres and commercial facilities providing quality engineering services.
The QHSE Administrator will work within the Quality, Health, Safety, and Environment (QHSE) team and report directly to the Quality, Health & Safety Manager. This role provides high-level administrative support essential for maintaining the company's management systems, ensuring information is up to date, and facilitating communication of statistical data across internal departments.
Responsibilities:
- Update spreadsheets, databases, and inventories with statistical, financial, and non-financial information.
- Enter information related to accidents, first aid, hazardous materials, training, corrective actions, customer complaints, and internal non-conformance into relevant systems.
- Organise internal meetings and take minutes as necessary.
- Provide support to the QSHE Team, including sending meeting invites, collating and distributing information, and taking minutes.
- Maintain QHSE actions and ensure timely completion through effective communication with internal staff.
- Update notice boards with contact details, procedures, posters, performance results, and relevant QHSE information.
- Maintain various quality-related documentation, such as non-conformance reports, internal audit schedules, procedures, and policies.
- Maintain SHE documentation, including meeting minutes, inspection reports, accident records, concern and near-miss reports, and stock inventories.
- Work with the QHSE team, QSHE Advisor & Managers and other key stakeholders to provide administrative support for internal improvement projects.
- Compile order sheets for first aid and Personal Protective Equipment (PPE) requirements.
- Communicate QHSE information to internal or external stakeholders as required.
- Perform any other administrative tasks as required by the Quality, Health & Safety Manager.
- Ensure the Operational Audit Schedule remains up to date and invites for all Audits and CCI's are sent out at least 1 month in advance, amending where required.
- Daily monitoring of the QHSE Support mail inbox, providing responses where able, and escalating where required.
- Ensure ordering of QHSE related operational mobilisation equipment.
- Printing and filing.
- Drafting monthly reports for review and release.
- Enrolling and unenrolling employees, new starters and leavers on to all online mandatory internal training.
- Set up new contracts with Smart Hybrid (SharePoint) logbooks and share access to relevant employees.
QHSE Administrator in London employer: smart managed solutions
Contact Detail:
smart managed solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land QHSE Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the QHSE field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching common QHSE questions and practicing your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your skills effectively.
✨Tip Number 3
Showcase your organisational skills! During interviews, highlight your experience with maintaining documentation and managing schedules, as these are key aspects of the QHSE Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Smart Managed Solutions.
We think you need these skills to ace QHSE Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the QHSE Administrator role. Highlight relevant experience and skills that match the job description, like your admin skills and any QHSE knowledge you have. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about QHSE and how your background makes you a great fit for us. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail: As a QHSE Administrator, attention to detail is key. Make sure your application is free from typos and errors. Double-check everything before hitting send – it shows us you care about quality!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you get all the updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at smart managed solutions
✨Know Your QHSE Basics
Before the interview, brush up on your knowledge of Quality, Health, Safety, and Environment (QHSE) principles. Familiarise yourself with relevant regulations and standards that apply to the role. This will show your potential employer that you’re serious about the position and understand its importance.
✨Showcase Your Organisational Skills
As a QHSE Administrator, you'll need to manage various documents and data. Prepare examples from your past experiences where you've successfully organised information or managed projects. Highlight your ability to maintain accurate records and communicate effectively with different teams.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations related to QHSE. Think about scenarios involving accidents, compliance issues, or internal audits. Practising your responses will help you articulate your thought process and demonstrate your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s approach to QHSE, training opportunities, or how they measure success in this role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
