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- Tasks: Produce financial reports, manage contracts, and oversee daily admin tasks.
- Company: Join Smart, a leader in facilities management with a people-first approach.
- Benefits: Enjoy 25 days holiday, birthday off, life assurance, and paid volunteering days.
- Why this job: Be part of a passionate team that values integrity and empowerment.
- Qualifications: Experience in a similar role; higher education qualifications are a plus.
- Other info: Opportunity for site visits and involvement in a dynamic work culture.
The predicted salary is between 28800 - 48000 £ per year.
Why work for Smart? Benefits: Birthday off, 25 days holiday entitlement + Bank Holidays, Life Assurance, 3 days fully paid volunteering days.
At Smart, we help the world's leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the world's top data centres and commercial facilities providing quality engineering services. We are one of the few facilities companies that understand people are at the core of every organisation and are the most important investment we will ever make. Even as technology advances and buildings change, it is our leadership and personal contributions of Smart individuals that ultimately set us apart from competitors. Smart is not a faceless corporation. We are an operationally lead business focused on providing visible management and a team that believe in our core behaviours – Integrity, Passion and Empowerment - that's the smart way. We invite the successful candidate to come along on our journey and adapt the Smart Culture we have created.
Role Purpose
- Produce financial and statistical reports for your designated portfolio.
- Assist in reviewing contract month-end P&L's with the Chief Financial Officer, Management Accountant, and Business Unit Management Team.
- Oversee daily administration tasks for direct sites.
- Raise work orders, purchase orders, and sales invoices.
- Ensure timely delivery of parts/services.
- Manage and review WIP, debt, purchase invoices, and open purchase orders, updating relevant parties.
- Oversee maintenance invoicing for all contracts.
- Collate information for internal and external monthly reports.
- Respond to customer inquiries professionally.
- Submit overtime reports to payroll and monitor engineers' work schedules.
- Maintain accurate client files and conduct quarterly audits.
- Conduct site visits and attend meetings as needed.
- Perform additional administrative duties as requested.
Education and Training:
- Experience in a similar role.
- Higher educational qualifications to A Level/HNC/D/Masters/Bachelors degree level would be beneficial.
Contract Support employer: smart managed solutions
Contact Detail:
smart managed solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support
✨Tip Number 1
Familiarise yourself with Smart's core values: Integrity, Passion, and Empowerment. During your interactions, whether in interviews or networking, demonstrate how your personal values align with theirs. This will show that you are not just looking for a job, but are genuinely interested in being part of their culture.
✨Tip Number 2
Research the specific financial and administrative tasks mentioned in the job description. Prepare examples from your past experience where you've successfully managed similar responsibilities. This will help you articulate your skills effectively during discussions with the hiring team.
✨Tip Number 3
Network with current or former employees of Smart on platforms like LinkedIn. Ask them about their experiences and any tips they might have for someone applying for the Contract Support role. This insider knowledge can give you an edge in understanding what the company truly values.
✨Tip Number 4
Prepare thoughtful questions to ask during your interview. Inquire about the team dynamics, the tools they use for financial reporting, or how they measure success in the Contract Support role. This shows your enthusiasm and helps you assess if the company is the right fit for you.
We think you need these skills to ace Contract Support
Some tips for your application 🫡
Understand the Company Culture: Familiarise yourself with Smart's core behaviours: Integrity, Passion, and Empowerment. Reflect these values in your application to show that you align with their culture.
Tailor Your CV: Highlight relevant experience in financial reporting, contract management, and administration tasks. Use specific examples that demonstrate your skills in these areas, as they are crucial for the Contract Support role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background and skills make you a perfect fit for the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at smart managed solutions
✨Understand the Company Culture
Before your interview, take some time to research Smart's core behaviours: Integrity, Passion, and Empowerment. Be prepared to discuss how your values align with theirs and provide examples from your past experiences that demonstrate these qualities.
✨Showcase Your Financial Acumen
Since the role involves producing financial reports and reviewing P&L statements, brush up on your financial knowledge. Be ready to discuss your experience with financial reporting and any relevant software you’ve used in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle customer inquiries. Think of specific scenarios where you successfully managed a challenging situation or improved a process, and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the role and the company. This shows your genuine interest in the position and helps you determine if Smart is the right fit for you.
