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For Companies At a Glance
- Tasks: Lead office operations, manage supplies, and ensure safety compliance.
- Company: Join Smallworld Accessories, a leader in sustainable fashion accessories.
- Benefits: Enjoy perks like free parking, extra leave for your birthday, and lifestyle discounts.
- Why this job: Be part of a supportive team that values growth and sustainability.
- Qualifications: Experience in facilities coordination and strong communication skills required.
- Other info: Part-time role, 3 days a week, with a salary of £19,200 pro rata.
The predicted salary is between 19200 - 19200 £ per year.
Company Overview
Smallworld Accessories Ltd specializes in designing, manufacturing, and delivering sustainable accessories aimed at conscious consumers. Our commitment to sustainability drives our innovative approach to creating products that are both stylish and environmentally friendly.
Summary
We are seeking an Office Supervisor to join our dynamic team at Smallworld Accessories Ltd. This role is essential in ensuring the smooth operation of our office environment, supporting our mission to deliver high-quality sustainable accessories. The ideal candidate will be a proactive leader who can manage administrative tasks while fostering a collaborative team atmosphere.
Location: Lewes
Part Time, Permanent 3 days per week
Salary: £32,000 pro rata to £19,200
Why Join Us?
At Smallworld Accessories, we are committed to creating an inclusive and supportive team environment where everyone can grow and develop within the business. As a member of our team, you will have the opportunity to develop your skills and make a meaningful impact. We also offer a range of exciting benefits:
- Company Sick Pay (after 6 months service)
- Workplace Pension
- Free Parking
- An extra day of annual leave for your birthday and service milestones
- Employee Assistance Program
- Access to company benefits platform for lifestyle discounts and well-being support
What We're Looking For:
- Fully qualified in all aspects of H&S and Fire Safety.
- Experience in facilities coordination or a similar role.
- Strong knowledge of facilities operations and office equipment.
- An understanding of office safety regulations and best practices.
- Excellent communication skills and the ability to liaise with employees, vendors, and external partners.
- Well-organised, proactive, and able to prioritise multiple tasks.
- A BSc in Facility Management or Business Administration is preferred, and a CFM qualification would be a plus.
- Sound judgment and the ability to think quickly during emergencies.
Key Responsibilities:
- Conduct regular checks on office equipment, rooms, and furniture to ensure everything is in top working order.
- Carry out weekly Fire Alarm tests and oversee fire safety procedures and evacuations.
- Ensure full H&S compliance, conducting regular risk assessments and checks.
- Manage office supplies and kitchen essentials and ensure facilities are well-stocked.
- Oversee cleaning schedules to maintain high standards across the building.
- Arrange for minor repairs and coordinate with external vendors for larger maintenance issues.
- Keep track of facility-related expenses and conduct cost analysis for new systems or suppliers.
- Monitor security, waste disposal, recycling, and parking allocations.
- Handle meeting room bookings and ensure smooth office operations.
- Manage all inbound and outbound post.
How to Apply:
If this sounds like the perfect fit, we want to hear from you. Please send us your CV and a cover letter.
Office Supervisor employer: Smallworld Accessories Limited
Contact Detail:
Smallworld Accessories Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Supervisor
✨Tip Number 1
Familiarise yourself with Smallworld Accessories' commitment to sustainability. Understanding their mission will help you align your responses during interviews and demonstrate your passion for environmentally friendly practices.
✨Tip Number 2
Highlight your experience in facilities coordination or similar roles by preparing specific examples of how you've successfully managed office operations in the past. This will show that you have the practical skills needed for the Office Supervisor position.
✨Tip Number 3
Brush up on your knowledge of health and safety regulations, as well as fire safety procedures. Being able to discuss these topics confidently will set you apart as a proactive leader who prioritises workplace safety.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple tasks effectively. Think of examples where you've successfully prioritised tasks in a busy environment, as this is crucial for the role of Office Supervisor.
We think you need these skills to ace Office Supervisor
Some tips for your application 🫡
Understand the Company: Familiarise yourself with Smallworld Accessories Ltd and their commitment to sustainability. This will help you tailor your application to reflect their values and mission.
Craft a Tailored Cover Letter: Write a cover letter that highlights your relevant experience in facilities coordination and office management. Be sure to mention your qualifications in H&S and Fire Safety, as well as your proactive approach to leadership.
Highlight Relevant Skills: In your CV, emphasise your strong communication skills, organisational abilities, and experience with office safety regulations. Use specific examples to demonstrate how you've successfully managed similar responsibilities in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail and professionalism, which is crucial for an Office Supervisor role.
How to prepare for a job interview at Smallworld Accessories Limited
✨Show Your Knowledge of Sustainability
Since Smallworld Accessories Ltd is committed to sustainability, make sure to highlight your understanding of sustainable practices and how they can be applied in an office environment. Discuss any relevant experience you have in promoting eco-friendly initiatives.
✨Demonstrate Leadership Skills
As an Office Supervisor, you'll need to lead a team effectively. Prepare examples of how you've successfully managed teams or projects in the past. Emphasise your ability to foster collaboration and maintain a positive work atmosphere.
✨Be Prepared for Safety Questions
Given the importance of health and safety in this role, expect questions related to H&S compliance and fire safety procedures. Brush up on relevant regulations and be ready to discuss how you've implemented safety measures in previous roles.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the company culture, team dynamics, and future projects. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
