Key Responsibilities
- Respond promptly and professionally to client queries by email and telephone and follow matters through to completion.
- Correspond with HMRC on routine client matters and follow up outstanding queries.
- Manage the practice's virtual post and shared inbox, actioning correspondence and escalating important matters where appropriate.
- Chase clients for missing records, bank statements, invoices and other information.
- Enter, code and reconcile transactions accurately using accounting software.
- Complete bank and credit card reconciliations and investigate discrepancies.
- Maintain accurate sales, purchase and nominal ledger.
- Maintain clients' bookkeeping records throughout the year and ensure they are complete and up to date.
- Prepare VAT returns and supporting reconciliations for review.
- Prepare and review trial balances, investigating unusual or incorrect balances.
- Assist with year-end accounts preparation, including profit and loss accounts, balance sheets, reconciliations, schedules and adjustments.
- Ensure bookkeeping records and trial balances are ready for preparation of statutory accounts.
- Prepare relevant government forms and client documentation for review and sign-off.
- Keep client records, task lists and time records accurate and up to date.
- Take ownership of assigned clients and tasks, proactively resolving routine issues and escalating matters when professional judgement requires it.
Skills & Experience
- Practical bookkeeping experience.
- Confident using accounting software, ideally QuickBooks Online, and comfortable learning other systems.
- Good working knowledge of Excel.
- Strong experience with bank reconciliations, VAT, trial balances and year-end accounts preparation.
- Good understanding of double-entry bookkeeping, profit and loss accounts and balance sheets.
- Excellent attention to detail and ability to identify and investigate discrepancies.
- Confident and professional communication with clients and HMRC.
- Ability to manage multiple clients and deadlines independently.
Quality & Reliability
Quality and accuracy are extremely important to our practice. We are looking for someone who takes pride in producing accurate and complete work, checks their own work carefully and takes responsibility for resolving discrepancies rather than simply completing tasks quickly.
The successful candidate should be reliable, consistent, proactive and able to work independently with minimal supervision, while knowing when a matter needs to be escalated.
Working Arrangement
The position will initially be part-time, approximately 2 to 3 days per week, on agreed regular working days.
Hybrid working is preferred, with attendance at our Surbiton practice. However, fully remote working may be considered for the right candidate with strong relevant experience and a proven ability to work independently.
The position will initially be contract-to-permanent, with the potential to develop into a full-time role for the right person as the practice grows..
Contact Details:
Small accountancy practice Careers Recruitment Team
