Purchasing Manager SLS

Key Deliverables and Responsibilities:

• Manages supplies and stocks for the hotel.

• Is responsible for processing LPO in accurate and timely manner and in compliance with the procurement policy.

• Has a supervisory role to track the quality of supplier relations, effective stock management and the application of brand and Corporate Purchasing directives

Planning & Organizing

• Ensures that internal customers will be supplied with the products they need in order to operate effectively, with the continuous aim of providing luxury services and satisfying hotel guests.

• Works in close collaboration with all hotel departments, maintaining regular contact.

Operations:

• Centralizes purchase requests from internal customers and process related LPOs.

• Maintains permanent communication with buyers, Financial Controller, various departments in the hotel and suppliers in order to:

1. Follow-up ETD (estimated time of delivery) & delivery status,

2. Report anomalies unconformities upon delivery: products quality, delay, items shortages

3. Report anomalies blocking purchasing/supply process & follow-up validated action plan

4. Informs about purchase requests status.

• Reports to Financial Controller irregularities to Ennismore Procurement Policy.

• Coordinates with purchasing chain actors to ensure smooth operation & business continuity

• Centralises the needs of all the hotel’s departments and ensures they are supplied.

• Optimises stock rotation.

• Ensures that deliveries correspond to orders and applies storage guidelines.

• Manages supplier relations.

• Indicates when stocks are running low or when they are excessive.

• In conjunction with the Heads of Department, is responsible for managing inventories and end-of-month closings in compliance with the administrative and accounting procedures.

• Justifies any gaps between the theoretical and real stocks, prepares plans.

• Helps improve merchandise ratios.

• Applies the procedures regarding purchase orders, delivery slips and invoicing.

• Carries out hygiene checks on food items in line with HACCP standards

Administration:

• Centralize purchasing documentation:

1. Purchase requests & LPOs

2. Delivery Notes & Invoices

• Forward purchasing documentation batches to Accounts Payables for payment process.

• Maintain efficient filing of procurement documentation:

1. SLA, contracts, vendor price agreements,

2. Trade licenses, municipality/health/sustainable development certifications

3. Quotations, suppliers/products assessment surveys

• Participate to tender/RFP/sourcing process by producing basic comparative reports for Buyers & Financial Controller.

• Self-motivated with strong organizational and communication skills

• Proficient in the English language (verbal & written)

• Minimum 3-5 years in same role in the hospitality sector

• Must be able to handle a multitude of tasks in an intense, ever-changing environment while remaining calm and collective.

• Must be flexible in terms of working hours

• Work with a sense of urgency and detail oriented

• Computer literacy in Windows, future log and MC systems is recommended.

• Knowledge of the local market is an asset

• Business management degree or diploma or equivalent experience

• The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand.

• The ability to challenge the norm and work in an environment that is both creative and rewarding.

• Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity.

• A competitive package and plenty of development opportunities.