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For Companies At a Glance
- Tasks: Support daily operations with finance, bookkeeping, and administration tasks.
- Company: Dynamic IT managed service provider with a growing team.
- Benefits: Competitive salary, flexible working, and a supportive environment.
- Other info: Join a friendly team and enjoy opportunities for personal growth.
- Why this job: Make a real impact in a small company while developing your skills.
- Qualifications: Experience in bookkeeping, strong knowledge of Xero, and excellent organisational skills.
The predicted salary is between 27500 - 30000 £ per year.
Location: Office-based in Dinnington, S25 (with flexibility for 1 day per week from home)
Hours: 30 hours per week
Salary: £27,500 to £30,000 pro rata
About The Role
Our client, an IT managed service provider, is looking for a highly organised and proactive Administrator / PA type candidate to support the day‑to‑day running of their business. This is a hands‑on, varied role focused on bookkeeping, administration, and keeping the business running smoothly behind the scenes. You’ll take ownership of key operational tasks — particularly around finance — and ensure nothing slips through the cracks. This role is ideal for someone who enjoys taking responsibility, staying on top of everything, and making a real impact in a small but growing company.
Key Responsibilities
- Finance & Bookkeeping (Core Focus)
- Manage day‑to‑day bookkeeping using Xero and Business Systems
- Raise and send customer invoices accurately and on time
- Monitor outstanding invoices and proactively chase late payments
- Maintain up‑to‑date and accurate financial records
- Reconcile bank transactions
- Process supplier invoices and ensure timely payments
- Manage incoming paperwork (supplier bills, receipts, documents)
- Ensure all financial documents are recorded correctly in Xero and business systems
- Keep on top of general administrative tasks across the business
- Take ownership of tasks that are important but often deprioritised
- Assist with ordering equipment and services
- Liaise with suppliers where required
- Keep the office running smoothly (supplies, consumables, general organisation)
- Order and manage stock such as stationery, refreshments, and essentials
- Support small team initiatives (e.g. birthday cards, team touches)
- Assist with ad‑hoc admin tasks for the business owner
- Help ensure key tasks and deadlines are not missed
- Act as a reliable point of support to keep things moving
About You
- Experience in bookkeeping and administration
- Strong working knowledge of Xero
- Highly organised with excellent attention to detail
- Proactive and able to take ownership without needing direction
- Comfortable chasing payments professionally and confidently
- Able to manage multiple priorities and stay on top of tasks
- Confident enough to challenge when something isn’t right or has been missed
- Friendly, approachable, and a team player
Interested? Please apply with your latest CV.
Finance & Operations Assistant employer: Slice
Contact Detail:
Slice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance & Operations Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Finance & Operations Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions, especially those related to bookkeeping and administration. We recommend doing mock interviews with friends or family to build your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and ready to take on the responsibilities of the role.
We think you need these skills to ace Finance & Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in bookkeeping and administration, especially with Xero. We want to see how your skills match the role, so don’t be shy about showcasing your relevant achievements!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this Finance & Operations Assistant role. Share specific examples of how you've taken ownership in previous jobs and made an impact.
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, make sure to mention any tools or methods you use to stay organised. We love candidates who can juggle multiple priorities without breaking a sweat!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Slice
✨Know Your Numbers
Since this role focuses heavily on finance and bookkeeping, make sure you brush up on your knowledge of Xero and basic financial principles. Be ready to discuss your experience with managing invoices and maintaining financial records, as this will show that you’re not just familiar with the tools but also understand their importance in keeping the business running smoothly.
✨Show Your Organisational Skills
This position requires a highly organised individual, so come prepared with examples of how you've successfully managed multiple tasks in the past. Think about specific situations where your attention to detail made a difference, and be ready to share these stories during the interview to demonstrate your proactive nature.
✨Be Ready to Chase Payments
Chasing late payments can be daunting, but it’s a crucial part of this role. Prepare to discuss how you would approach this task professionally and confidently. You might even want to role-play a scenario where you have to follow up on an overdue invoice, showcasing your communication skills and assertiveness.
✨Emphasise Team Support
This job isn’t just about numbers; it’s also about being a reliable team player. Think of ways you’ve supported colleagues in the past, whether through administrative tasks or team initiatives. Highlighting your friendly and approachable nature will resonate well, especially since the company values a collaborative environment.