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- Tasks: Support senior leaders by managing schedules, coordinating meetings, and organising travel.
- Company: Join Skyscanner, a global leader in travel planning tools.
- Benefits: Flexible hybrid working, inclusive culture, and opportunities for personal growth.
- Other info: Dynamic team environment focused on collaboration and innovation.
- Why this job: Be the backbone of leadership, making travel planning easier for millions.
- Qualifications: Experience as an Executive Assistant with strong organisational skills.
The predicted salary is between 30000 - 40000 ÂŁ per year.
About Skyscanner
Everyone loves travelling, but planning is not without its challenges. That's why we've spent 20 years building tools that turn travel-planning chaos into a breeze. Today, around 100 million travellers count on us every month to skip the whole “47 browser tabs open” phase and find flights, cars, and hotels quickly and easily. Joining Skyscanner means becoming part of a global brand that's striving to become the planet's go-to travel hack accessible for all. Our vision? To be the world's number one travel ally.
About the role (Hybrid)
Your mission: Be the organisational engine for senior leaders - managing time, details and logistics so they can stay focused on what matters most.
Where you’ll be based: Glasgow, Edinburgh or London. Hybrid working with flexibility that supports both collaboration and focused delivery time.
The impact: Through careful organisation, calendar coordination and meeting preparation, you’ll help leadership spend more time on decisions and less time on logistics.
The vibe: Collaborative, organised and calm under pressure. You’ll work closely with senior leaders and partners across teams to keep plans clear, schedules sensible and operations running smoothly — staying adaptable as priorities and ways of working evolve with the needs of the business.
What you’ll be doing:
- Partnering with senior leaders: Support leaders with reliable scheduling, communication and follow-through. Understand their working patterns, plan ahead for recurring needs and ensure day-to-day operations run smoothly.
- Owning calendars and priorities: Maintain accurate diaries across time zones, resolve conflicts quickly and protect focus time. Communicate changes promptly and keep stakeholders informed.
- Making meetings matter: Coordinate agendas, attendees and materials. Capture notes and track actions so meetings lead to clear outcomes and follow-ups.
- Coordinating travel: Book end-to-end itineraries (flights, hotels, ground transport) with clear details and contingencies. Handle changes efficiently and keep everyone informed.
- Team and event coordination: Assist with logistics for team meetings, offsites or small projects. Align people, venues and resources for smooth delivery.
- Expenses and essentials: Process expenses, POs and light budgeting accurately and on time. Maintain positive relationships with internal partners and vendors to keep operations running.
- Improving processes: Create or refine checklists, templates or simple tools that make repeat tasks easier and save time.
About you:
- Experienced EA: You’ve supported senior leaders (Director or VP level) - ideally more than one at a time, in a fast-moving environment.
- Organised and dependable: Strong at managing competing priorities, spotting conflicts early and following through to completion.
- Self-starter with excellent organisation, time-management and interpersonal skills: You take ownership of your work, plan ahead effectively and build positive working relationships across teams.
- Adaptable and able to pivot to the needs of the business: You stay flexible and focused through change, keeping momentum and helping the team adjust with minimal friction.
- Clear communicator: You write and speak clearly, tailoring your approach for different audiences and summarising key points with precision.
- Tech-confident: Comfortable with Microsoft 365, Slack and other modern tools. Quick to learn whatever comes next.
- Calm under pressure: You stay composed and solutions-focused when plans change, keeping stakeholders informed.
- Discreet and trustworthy: You handle sensitive information with good judgement and professionalism.
- Collaborative and proactive: You enjoy supporting others, spot what’s needed and take action within your remit to make things work better.
What it’s like here: We are the real deal — no corporate gloss, no empty promises. Just a team of genuinely curious, caring humans, building things that help travellers explore the world a little easier. Skyscanner is made up of brilliant humans from every corner of the world. We believe travel makes the world better — and that the same is true of our diverse teams. We're proud to be an equal opportunities employer and are committed to building an inclusive workplace where everyone can thrive and products that are accessible to all.
Sound like your kind of adventure? Apply now and help us shape the future of travel. We're committed to ensuring our application and recruitment processes are inclusive and accessible to everyone. If you require any reasonable adjustments or accommodations for interviews, and/or wish to apply under the Disability Confident scheme, please let your recruiter know.
Executive Assistant (6 month FTC) in Edinburgh employer: SkyScanner
Contact Detail:
SkyScanner Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (6 month FTC) in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current or former Skyscanner employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Executive Assistant role. Personal connections can give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for the interview by practising common EA scenarios. Think about how you'd handle scheduling conflicts or last-minute changes. Show us your organisational skills in action, and don’t forget to highlight your adaptability!
✨Tip Number 3
When you get that interview, come armed with questions! Ask about the team dynamics, how they handle busy periods, or what tools they use for collaboration. This shows you're genuinely interested and ready to dive into the role.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on being part of the Skyscanner family. We can’t wait to see your application!
We think you need these skills to ace Executive Assistant (6 month FTC) in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting senior leaders and managing competing priorities, as this will show us you understand what we're looking for.
Show Off Your Organisational Skills: In your application, give examples of how you've kept things running smoothly in previous roles. We want to see how you handle calendars, meetings, and travel arrangements like a pro!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and summarise your key points well. This reflects the communication skills we value at Skyscanner.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at SkyScanner
✨Know Your Leaders
Before the interview, research the senior leaders you'll be supporting. Understand their working styles and priorities. This will help you demonstrate how you can tailor your support to their needs, showing that you're proactive and ready to hit the ground running.
✨Master the Calendar
Be prepared to discuss your experience with calendar management. Bring examples of how you've successfully managed competing priorities and resolved scheduling conflicts in the past. Highlight your ability to protect focus time for leaders, as this is crucial for the role.
✨Showcase Your Communication Skills
Practice articulating your thoughts clearly and concisely. You might be asked to summarise complex information or explain how you would handle a specific situation. Being able to communicate effectively is key, so consider preparing a few scenarios where your communication made a difference.
✨Demonstrate Adaptability
Expect questions about how you've handled change in fast-paced environments. Share specific examples of when you had to pivot quickly and how you maintained calm under pressure. This will show that you can thrive in Skyscanner's dynamic atmosphere.