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- Tasks: Manage daily admin activities and support our UK team in a dynamic environment.
- Company: Join Skyray, a leader in energy transition projects across Europe.
- Benefits: Enjoy a hybrid working model and autonomy in your role.
- Other info: Opportunity for growth in a collaborative and tech-savvy workplace.
- Why this job: Be a key player in streamlining processes and supporting innovation.
- Qualifications: 5+ years in admin roles; experience in international settings is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Skyray is a European Owners engineer and technical adviser organisation specializing in the design, engineering and construction of large-scale photovoltaic and energy storage projects. A subsidiary of the Everoze Group, we are based in Lyon, Milan, Lisbon, and Bristol. We support our clients on photovoltaic and BESS projects, from design to commissioning. Our mission: to accelerate the energy transition through innovation, rigor, and passion.
About the role
We are looking for an Office Manager to strengthen our operations in the United Kingdom. The purpose of this role is to manage daily administrative activities, support the local team, and facilitate coordination with our European offices. You will play a key role in streamlining administrative processes, reducing processing times, and facilitating teamwork. This is a newly created position.
Key responsibilities
- UK Administration
- Processing supplier invoices
- Preparing monthly payroll inputs
- Following up on outstanding customer payments
- Managing the UK office
- HR Support
- Preparing onboarding documentation for new employees
- Monitoring training administration
- Managing expense claims and employee travel
- Administrative coordination
- Filing and archiving documents (invoices, contracts, reports, etc.)
- Updating shared document repositories (SharePoint, Teams, etc.)
- Checking the completeness and compliance of administrative files
- Supporting the automation of recurring reports
- Being a relay for corporate alignment of processes, policies and reports.
- Operational support
- Acting as an administrative contact point for internal teams
- Supporting the organisation of internal events when required
Profile
- Education: qualification in administrative assistance, business support, or a related field.
- Experience: Minimum of 5 years of experience in an administrative or office support role. Experience in an international environment would be an advantage.
- Skills: Experienced user of MS365, Excel and office tools. Familiarity with collaborative platforms (Teams, SharePoint, etc.). Basic knowledge of UK employment regulations would be beneficial. Strong organisational skills and attention to detail. Good written and verbal communication skills.
- Personal qualities: Able to work independently and prioritise tasks. Proactive and self-motivated. Comfortable working in an international environment. Interest in digital tools and process improvement.
General Information
- Position: Office manager / Administrative assistant
- Location: Bristol (partial remote working possible)
- Contract: Permanent
- Start date: As soon as possible
- Languages: English is essential. French, Portuguese or Italian preferred.
Why join us?
- An international and dynamic working environment
- A key role in supporting operational efficiency
- Autonomy in organising your work
- Hybrid working model
How to Apply? Submit your CV and Cover Letter to:
Administrative Assistant in Newport employer: Skyray
Contact Detail:
Skyray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Newport
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Skyray is all about innovation and teamwork, so think of examples from your past that showcase your organisational skills and ability to work in a dynamic environment.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll need to convey information clearly. Try mock interviews with friends or family to get comfortable talking about your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team at Skyray.
We think you need these skills to ace Administrative Assistant in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience and skills that match the job description, especially your organisational skills and familiarity with MS365 and collaborative platforms.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for Skyray. Don’t forget to mention your interest in digital tools and process improvement!
Showcase Your Experience: With a minimum of 5 years in an administrative role, make sure to showcase specific examples of how you've streamlined processes or improved efficiency in your previous jobs. This will demonstrate your proactive nature and ability to work independently.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Skyray
✨Know Your Stuff
Make sure you understand Skyray's mission and the specifics of the Office Manager role. Familiarise yourself with their projects in photovoltaic and energy storage, as well as the tools they use like MS365 and SharePoint. This shows you're genuinely interested and prepared.
✨Showcase Your Experience
With a minimum of 5 years in administrative roles, be ready to discuss your past experiences. Highlight specific examples where you've streamlined processes or improved efficiency. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Be Proactive
During the interview, express your proactive nature. Discuss how you've taken initiative in previous roles, whether it’s automating reports or improving team collaboration. This aligns perfectly with what Skyray is looking for in an Office Manager.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, team dynamics, and how success is measured in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.