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- Tasks: Manage daily admin activities and support the local team in Bristol.
- Company: Join Skyray, a leader in energy transition projects across Europe.
- Benefits: Enjoy a hybrid working model and autonomy in your role.
- Other info: Dynamic environment with opportunities for professional growth.
- Why this job: Be a key player in streamlining processes and supporting innovation.
- Qualifications: 5+ years in admin roles; experience in international settings is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Skyray is a European Owners engineer and technical adviser organisation specializing in the design, engineering and construction of large-scale photovoltaic and energy storage projects. A subsidiary of the Everoze Group, we are based in Lyon, Milan, Lisbon, and Bristol. We support our clients on photovoltaic and BESS projects, from design to commissioning. Our mission: to accelerate the energy transition through innovation, rigor, and passion.
About the role
We are looking for an Office Manager to strengthen our operations in the United Kingdom. The purpose of this role is to manage daily administrative activities, support the local team, and facilitate coordination with our European offices. You will play a key role in streamlining administrative processes, reducing processing times, and facilitating teamwork. This is a newly created position.
Key responsibilities
- UK Administration
- Processing supplier invoices
- Preparing monthly payroll inputs
- Following up on outstanding customer payments
- Managing the UK office
- Preparing onboarding documentation for new employees
- Monitoring training administration
- Managing expense claims and employee travel
- Filing and archiving documents (invoices, contracts, reports, etc.)
- Updating shared document repositories (SharePoint, Teams, etc.)
- Checking the completeness and compliance of administrative files
- Supporting the automation of recurring reports
- Being a relay for corporate alignment of processes, policies and reports.
- Acting as an administrative contact point for internal teams
- Supporting the organisation of internal events when required
Profile
- Education: qualification in administrative assistance, business support, or a related field.
- Experience: Minimum of 5 years of experience in an administrative or office support role. Experience in an international environment would be an advantage.
- Skills:
- Experienced user of MS365, Excel and office tools
- Familiarity with collaborative platforms (Teams, SharePoint, etc.)
- Basic knowledge of UK employment regulations would be beneficial
- Strong organisational skills and attention to detail
- Good written and verbal communication skills
- Able to work independently and prioritise tasks
- Proactive and self-motivated
- Comfortable working in an international environment
- Interest in digital tools and process improvement
General Information
- Position: Office manager / Administrative assistant
- Location: Bristol (partial remote working possible)
- Contract: Permanent
- Start date: As soon as possible
- Minimum of 5 years of experience in an administrative or office support role
- Languages: English is essential. French, Portuguese or Italian preferred
Why join us?
- An international and dynamic working environment
- A key role in supporting operational efficiency
- Autonomy in organising your work
- Hybrid working model
How to Apply?
Submit your CV and Cover Letter to:
Locations
Administrative Assistant in Newport, Wales employer: Skyray
Contact Detail:
Skyray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Newport, Wales
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their projects and values, especially in the energy sector. This will help you tailor your responses and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience and how it aligns with the role of an Office Manager. Confidence is key, so make sure you’re ready to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant in Newport, Wales
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience and skills, especially those that align with the job description like MS365 proficiency and organisational skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for Skyray. Don’t forget to mention your interest in digital tools and process improvement!
Showcase Your Experience: With a minimum of 5 years in an administrative role, make sure to showcase specific examples of how you've streamlined processes or improved efficiency in your previous jobs. This will demonstrate your proactive nature and ability to work independently.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Skyray
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager position. Familiarise yourself with the key tasks like processing invoices and managing HR support. This will help you demonstrate your knowledge and show how your experience aligns with what they need.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or streamlined processes. Be ready to discuss how you prioritised tasks and improved efficiency in previous roles.
✨Familiarity with Tools is Key
Brush up on your MS365 and collaborative platform skills, especially SharePoint and Teams. If you have any specific examples of how you've used these tools to enhance productivity or communication, be sure to mention them during the interview.
✨Be Proactive and Engaging
During the interview, show your proactive nature by asking insightful questions about the company’s operations and how you can contribute to their mission. This not only demonstrates your interest but also your willingness to take initiative in your role.