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For Companies At a Glance
- Tasks: Manage daily admin activities and support team coordination across Europe.
- Company: Join Skyray, a leader in renewable energy project management.
- Benefits: Enjoy a hybrid working model and a dynamic international environment.
- Other info: Autonomy in your work with opportunities for personal growth.
- Why this job: Be a key player in streamlining processes and supporting energy transition.
- Qualifications: 5+ years in admin roles; experience in international settings is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Skyray is a European Owners engineer and technical adviser organisation specializing in the design, engineering and construction of large-scale photovoltaic and energy storage projects. A subsidiary of the Everoze Group, we are based in Lyon, Milan, Lisbon, and Bristol. We support our clients on photovoltaic and BESS projects, from design to commissioning. Our mission: to accelerate the energy transition through innovation, rigor, and passion.
About the role
We are looking for an Office Manager to strengthen our operations in the United Kingdom. The purpose of this role is to manage daily administrative activities, support the local team, and facilitate coordination with our European offices. You will play a key role in streamlining administrative processes, reducing processing times, and facilitating teamwork. This is a newly created position.
Key responsibilities
- UK Administration
- Processing supplier invoices
- Preparing monthly payroll inputs
- Following up on outstanding customer payments
- Managing the UK office
- Preparing onboarding documentation for new employees
- Monitoring training administration
- Managing expense claims and employee travel
- Filing and archiving documents (invoices, contracts, reports, etc.)
- Updating shared document repositories (SharePoint, Teams, etc.)
- Checking the completeness and compliance of administrative files
- Supporting the automation of recurring reports
- Being a relay for corporate alignment of processes, policies and reports.
- Acting as an administrative contact point for internal teams
- Supporting the organisation of internal events when required
Profile
- Education: qualification in administrative assistance, business support, or a related field.
- Experience: Minimum of 5 years of experience in an administrative or office support role. Experience in an international environment would be an advantage.
- Skills:
- Experienced user of MS365, Excel and office tools
- Familiarity with collaborative platforms (Teams, SharePoint, etc.)
- Basic knowledge of UK employment regulations would be beneficial
- Strong organisational skills and attention to detail
- Good written and verbal communication skills
- Able to work independently and prioritise tasks
- Proactive and self-motivated
- Comfortable working in an international environment
- Interest in digital tools and process improvement
General Information
- Position: Office manager / Administrative assistant
- Location: Bristol (partial remote working possible)
- Contract: Permanent
- Start date: As soon as possible
- Minimum of 5 years of experience in an administrative or office support role
- Languages: English is essential. French, Portuguese or Italian preferred
Why join us?
- An international and dynamic working environment
- A key role in supporting operational efficiency
- Autonomy in organising your work
- Hybrid working model
How to Apply?
Submit your CV and Cover Letter to:
Administrative Assistant in Bristol employer: Skyray
Contact Detail:
Skyray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Skyray and their projects. Understand their mission and values, and think about how your skills can contribute to their goals. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to administrative roles. Think about your past experiences and how they align with the responsibilities listed in the job description. Being ready with examples will show you’re the right fit for the team.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows your enthusiasm for the position and keeps you on their radar.
We think you need these skills to ace Administrative Assistant in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience and skills that match the job description, especially your organisational skills and familiarity with MS365 and collaborative platforms.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for Skyray. Don’t forget to mention your interest in digital tools and process improvement!
Showcase Your Experience: With a minimum of 5 years in an administrative role, make sure to showcase specific examples of how you've streamlined processes or improved efficiency in your previous jobs. This will demonstrate your proactive nature and ability to work independently.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Skyray
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager position. Familiarise yourself with the key tasks like processing invoices and managing payroll inputs. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or streamlined processes. Be ready to discuss how you prioritised tasks and improved efficiency in previous roles.
✨Familiarity with Tools is Key
Brush up on your MS365 and collaborative platform skills, especially SharePoint and Teams. You might be asked about your experience with these tools, so having specific examples of how you've used them in an administrative capacity will set you apart.
✨Prepare for Cultural Fit Questions
Given that Skyray operates in an international environment, be prepared to discuss how you adapt to different cultures and work styles. Think of instances where you've collaborated with diverse teams and how you contributed to a positive working atmosphere.