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For Companies At a Glance
- Tasks: Manage daily admin activities and support team coordination across Europe.
- Company: Join Skyray, a leader in energy transition projects with a dynamic culture.
- Benefits: Enjoy a hybrid working model, autonomy, and a vibrant international environment.
- Other info: Opportunity for growth in a passionate team focused on sustainability.
- Why this job: Be a key player in streamlining processes and supporting innovative energy solutions.
- Qualifications: 5+ years in admin roles, strong organisational skills, and MS365 proficiency.
The predicted salary is between 30000 - 40000 £ per year.
Skyray is a European Owners engineer and technical adviser organisation specializing in the design, engineering and construction of large-scale photovoltaic and energy storage projects. A subsidiary of the Everoze Group, we are based in Lyon, Milan, Lisbon, and Bristol. We support our clients on photovoltaic and BESS projects, from design to commissioning. Our mission: to accelerate the energy transition through innovation, rigor, and passion.
About the role
We are looking for an Office Manager to strengthen our operations in the United Kingdom. The purpose of this role is to manage daily administrative activities, support the local team, and facilitate coordination with our European offices. You will play a key role in streamlining administrative processes, reducing processing times, and facilitating teamwork. This is a newly created position.
Key responsibilities
- UK Administration
- Processing supplier invoices
- Preparing monthly payroll inputs
- Following up on outstanding customer payments
- Managing the UK office
- Preparing onboarding documentation for new employees
- Monitoring training administration
- Managing expense claims and employee travel
- Filing and archiving documents (invoices, contracts, reports, etc.)
- Updating shared document repositories (SharePoint, Teams, etc.)
- Checking the completeness and compliance of administrative files
- Supporting the automation of recurring reports
- Being a relay for corporate alignment of processes, policies and reports.
- Acting as an administrative contact point for internal teams
- Supporting the organisation of internal events when required
Profile
- Education: qualification in administrative assistance, business support, or a related field.
- Experience: Minimum of 5 years of experience in an administrative or office support role. Experience in an international environment would be an advantage.
- Skills:
- Experienced user of MS365, Excel and office tools
- Familiarity with collaborative platforms (Teams, SharePoint, etc.)
- Basic knowledge of UK employment regulations would be beneficial
- Strong organisational skills and attention to detail
- Good written and verbal communication skills
- Able to work independently and prioritise tasks
- Proactive and self-motivated
- Comfortable working in an international environment
- Interest in digital tools and process improvement
General Information
- Position: Office manager / Administrative assistant
- Location: Bristol (partial remote working possible)
- Contract: Permanent
- Start date: As soon as possible
- Minimum of 5 years of experience in an administrative or office support role
- Languages: English is essential. French, Portuguese or Italian preferred
Why join us?
- An international and dynamic working environment
- A key role in supporting operational efficiency
- Autonomy in organising your work
- Hybrid working model
How to Apply?
Submit your CV and Cover Letter to:
Administrative Assistant employer: Skyray
Contact Detail:
Skyray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Skyray and understanding their mission. Be ready to discuss how your experience aligns with their goals in energy transition. Show them you’re not just another candidate, but someone who’s genuinely interested in making a difference.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you’ll need to convey information clearly and effectively. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Skyray. Let’s get you that dream job!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience and skills that match the job description, especially your organisational skills and familiarity with MS365 and collaborative platforms.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for Skyray. Don’t forget to mention your interest in digital tools and process improvement!
Showcase Your Experience: With a minimum of 5 years in an administrative role, make sure to showcase specific examples of how you've streamlined processes or improved efficiency in your previous jobs. This will demonstrate your proactive nature and ability to work independently.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Skyray
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager position. Familiarise yourself with the key tasks like processing invoices and managing payroll inputs. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or streamlined processes. Be ready to discuss how you prioritised tasks and improved efficiency in previous roles.
✨Familiarise Yourself with Digital Tools
As an Administrative Assistant, you'll be using MS365, Excel, and collaborative platforms like Teams and SharePoint. Brush up on these tools and be prepared to discuss how you've used them in your previous jobs. If you have any tips or tricks for using these tools effectively, share them during the interview!
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, and their approach to innovation in energy projects. This shows that you're not just interested in the job, but also in how you can contribute to their mission.