Supply Chain Assistant in Birmingham

Islamic Relief Worldwide (IRW) seeks a knowledgeable professional to support procurement, fleet, assets, warehouse, administration, compliance & reporting, and related tasks in accordance with IRW policies, procedures and donor compliance requirements. The role involves participating in procurement transactions, fleet and asset management, warehouse and premises management, administrative support, and ensuring proper reporting and documentation.

Responsibilities

• Support in ensuring procurement tasks are executed efficiently and aligned with organizational needs and donor compliance requirements. This includes preparing quotations, contracts, POs, payments, screening, and all related procurement matters.
• Fleet Management: Support in managing fleet functions efficiently and in accordance with IRW policies and donor compliance requirements. This includes planning, operational movements, monitoring fuel consumption, resource utilization, contracting, managing drivers, vehicle maintenance, and related tasks.
• Assets Management: Support in managing assets efficiently per IRW policies and donor compliance requirements, including tagging, tracking, disposing, planning, and related tasks.
• Warehouse Management: Support in inventory management, storing, releasing, physical counts, tracking, disposing, and other related tasks in line with IRW policies and donor requirements.
• Administration: Support admin tasks per IRW policies, including accommodation and travel requirements and related matters.
• Compliance & Reporting: Compile reporters and trackers for each SC function; submit reports to the supply chain officer with analysis, bottleneck identification, and improvement action plans; perform other reporting tasks as requested by line management.
• Other Tasks: Conduct regular visits to project implementation sites and programmatic sites; perform supply chain, admin and IT tasks as requested; ensure IRW procedures for uploading documents and reports to Shared Folders.

Education & Experience

• Education: Completion of a Bachelor's degree in supply chain, logistics, business administration, or a related technical field.
• Experience: 1+ years of progressive and relevant experience in a related field; understanding of development and humanitarian work is an advantage; experience with humanitarian organizations is an advantage.

Additional Requirements

• Willingness to travel to remote or conflict-affected areas; familiarity with local laws and regulations and excellent communication skills.
• Language: Fluency in English is required.

Core Competencies

• Leadership: Effectively manages and motivates team members.
• Integrity and Ethics: Commitment to accountability, openness, and high ethical standards in procurement.
• Communication: Ability to establish rapport with team members, vendors and stakeholders and to communicate clearly.
• Adaptability: Flexibility to adapt to changing program requirements.
• Planning and Organization: Ability to prioritize needs, set realistic timelines, and coordinate procurement activities across projects.
• Analytical Thinking: Ability to interpret data, conduct market research, and make data-driven decisions.
• Attention to Detail: Ensure accuracy and compliance in procurement documentation and planning.
• Team Collaboration: Work effectively with various departments and maintain open communication.

IRW Core Values

The position holder must demonstrate empathy for Islamic ideas and values and dedication to IRW's mission and values.

• Sincerity (ikhlas) – Motivation by sincerity to God and humanity.
• Excellence (ihsan) – Commitment to excellence in operations and service to the vulnerable.
• Compassion (rahma) – Easing suffering caused by disasters, poverty, and injustice.
• Social Justice (adl) – Empowering the poor and vulnerable to claim their rights.
• Custodianship (amana) – Protecting Earth and resources with transparency and accountability.

Submission Guidelines

Interested and qualified national candidates should submit a cover letter explaining their motivation and an updated CV to the provided link. The closing date is 09 October 2025. Applications received after the closing date will not be considered; only shortlisted candidates will be contacted for a written test.